What are the responsibilities and job description for the Administrative Assistant (Full Time) Partially Remote, Hematology position at D-H Medical Center?
Overview
Responsibilities
Qualifications
Performs standard, advanced and confidential secretarial work. Composes and prepares correspondence, memos, reports, etc. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates arrangements. Performs office functions to support the clinical and non-clinical operations for NCCC Lebanon Hematology.
Responsibilities
- Screens and assesses relative priorities of correspondence, inquiries and projects, organizes systems of distribution and review of these items to ensure proper flow through the office.
- Answers correspondence, manages appointment scheduling system for administrator; types from rough copy.
- Composes drafts of selected correspondence, special studies, and/or finishes documents.
- Manages purchasing functions for the department’s operating and project expenditures. Develops and implements effective and accurate inventory control programs, making sure par levels are maintained and parts/materials/supplies are being charged to the appropriate work orders and/or projects.
- Collaborates with Manager to create department specific orientation and onboarding of new hires, and maintenance of employee files, including any required training
- Assists providers with credentialing packets, travel expenses scheduling meetings.
- Develops and maintains administrative office procedures and systems including filing systems, scheduling, drafting and document processing systems and distribution/routing systems.
- May conduct special studies of an administrative nature. Such studies may be carried out under general guidance of administrator or independently to identify problems and issues within the department.
- Serves as resource person who is able to direct persons and inquiries, and provide information.
- Responsible for all departmental procurement cards, including the verifying of payments and coding.
- May monitor departmental budget accounts and keep administrator informed of expenditures.
- Performs other duties as required or assigned.
Qualifications
- Associates degree in Secretarial Science or a related field with 1 year of experience, (one year of which is supporting a managerial position) or the equivalent combination of education and experience required.
- Computer skills required.
- Ability to work independently, assess priorities and organize workload.
- Excellent communication skills required.
- Must have experience with MS Excel, Word, and database software
Area of Interest: Secretarial/Clerical/Administrative;- FTE/Hours per pay period: 1.00 - 1.00 - 40 hrs/week;
- Shift: Day;
- Job ID: 9767;
Not Stated
Not Stated
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