Executive Assistant

Dagen Personnel is seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to the Head of a Department of a Private Equity Firm.

The successful candidate will play a pivotal role in coordinating executive activities and managing day-to-day operations. As the Executive Assistant, you will be responsible for ensuring smooth and efficient functioning of the executive office and maintaining utmost confidentiality of sensitive information. This position requires a self-starter who can manage multiple tasks, anticipate the needs of the department head, and provide exceptional administrative assistance.

Responsibilities:

• Coordinate both onsite and offsite meetings, including arranging transportation, selecting suitable locations, and communicating with attendees, which may include employees and external clients.
• Manage and maintain multiple active calendars to ensure efficient scheduling and time management for the Partner.
• Provide critical executive-level support by creating and editing presentations, spreadsheets, and other documents.
• Schedule and coordinate domestic travel, including creating itineraries.
• Uphold the utmost discretion and confidentiality of all data and information transpired within the executive office.
• Greet visitors and determine appropriate access to specific individuals.
• Building and maintaining positive working relationships with internal and external stakeholders, including clients, partners, and board members.
• Being proactive in identifying potential issues and finding solutions to challenges that may arise in the executive's day-to-day activities.

Qualifications:

• Minimum 5 years' experience supporting C-level executives.
• Excellent written communication skills.
• Proficiency in MS Office suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using OneNote.
• High attention to detail and accuracy.
• Self-starter with the ability to work with minimal supervision.
• Proactive and assertive, capable of taking initiative when necessary.
• Highly organized with the ability to manage multiple projects in a fast-paced organization with shifting priorities.