What are the responsibilities and job description for the Human Resources Representative position at Dartmouth College?
Position Purpose
To serve as the initial point of contact for the Dartmouth College Office of Human Resources. Performs a range of activities in support of the College’s employment function with a focus on customer service, electronic/administrative support, and the overall efficiency of the department.
Required Qualifications
Associate’s degree
Two years of relevant administrative experience
Two years of relevant administrative experience
Preferred Qualifications
FLSA
Non-Exempt
Employment Category
Temporary Full Time
Schedule
8am – 5pm, Monday through Friday
Department Contact for Recruitment Inquiries
Liz Flynn
Department Contact Phone Number
603-646-3418
Department Contact for Cover Letter
Liz Flynn
Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Key Accountabilities
Customer Service
Program and Project Support
Information Management
Other
- Greets visitors to the office, provides phone support, and routes or responds to email inquiries as appropriate.
- Provides relevant and accurate information in response to inquiries or promptly connects customers to appropriate resources.
- Completes I-9s and E-Verify process for new employees.
- Maintains welcoming appearance of common/shared areas.
- Updates materials displayed in the front office and kitchen, and ensures office machines are ready for use.
- Maintains HR file room, ensuring compliance with record management standards.
- Receives and distributes incoming mail and maintains mailing supplies.
- Assists job seekers with completing employment applications and general application questions.
- Assists with training room set-up and clean-up for HR hosted events and programs.
- Manages the HR meeting spaces, including posting the daily schedule.
- Assists other HR team members as requested.
Program and Project Support
- Coordinates and supports employee programs and events, including scheduling, logistical planning, participant registration, and record-keeping. Collaborates with other offices as needed.
- Assists with maintenance of online program registration systems.
- Coordinates employment activities related to job postings, ad placement, and background checks.
- Provides project support to HR colleagues as needed.
- Prepares and posts jobs for recruitment in the PeopleAdmin (DORR) system.
- Coordinates updates or changes to job posting as requested by hiring department.
- Coordinates placement of employment advertisements as requested.
Information Management
- Researches and maintains accurate employment data in HR systems and generates reports.
- Assists with HR system updates and maintenance.
- Create and maintains employee personnel files.
Other
- Communicates respectfully with a diverse community.
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned.
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