Executive Assistant

This position is responsible for performing high-level administrative, secretarial, and general office work to assist and support senior executives. This position also coordinates and manages small projects as needed for the group.

Essential Job Functions:

• Provide support on essential administrative duties, including faxing, filing, and arranging appointments, travel, meetings, and conference calls.

• Provide phone, mail, and email coverage as necessary, using discretion. Draft responses or replies when necessary.

• Assist with the development of presentations, letters, and other materials. Coordinate daily workflow to ensure that deadlines are being met.

• Design and type general correspondence, memoranda, charts, tables and graphs.

• Proofread copy for spelling, grammar and layout, making appropriate changes.

• Coordinate division and department meetings. Arrange use of conference rooms or outside facilities.

• Create and maintain division or department organizational charts.

• Maintain project files.

• Handle and maintain confidential and non-routine information.

• Continually research and implement best practice for administrative protocols.

• Provide proactive communications to all associates and management pertaining to deadlines, announcement, and potential issues.

• Monitor and communicate the progress of overall assignments and make adjustments when deviations in plan occur

• Provide administrative support to all individuals within the facility working with them to meet their objectives and complete their requests.

• Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The function is considered essential if the reason the position exists is to perform that function.

Supportive Job Functions:

• May work on various special projects involving budgets or preparations for senior management meetings.

• May provide guidance to department managers on policies and procedures.

• Perform other miscellaneous duties as assigned by management.

• These tasks do not meet the Americans with Disabilities Act definition of essential job functions and usually equal 5% or less of time spent. However, these tasks still constitute important performance aspects of the job.

Knowledge, Skill, and Abilities:

• Strong knowledge of PC software. Proficient with word processing, grammar, and proper business correspondence.

• Ability to communicate with individuals at all levels in the Company and with various business contacts outside of the Company in an articulate, professional manner.

• Proactive problem solving skills

• Ability to function in a team environment or independently with strong interpersonal and technical skills.

• Ability to display self-initiative and assertiveness, and work without supervision on highly complex projects.

• Ability to prioritize and handle multiple tasks with attention to detail and excellent follow-up skills.

• Ability to make decisions in sensitive and sometimes critical areas and communicating decisions to appropriate individuals.

• Ability to handle classified and highly confidential information in a professional manner

Education, Experience, and Certification:

• Bachelor's degree or equivalent is preferred.*

• 10 years experience supporting C Suite Executives required.*

• Customer service experience is preferred.

• Minimum requirements needed to perform the job.

If you are a resident of the state of California, Colorado, New York, or Washington, please contact us or email us at applicant@data-axle.com to receive compensation and benefits information for this role. Please include the job title and/or job ID of the role you are interested in.

Affirmative Action/EEO Statement:

At Data Axle, we are committed to attracting, retaining, and engaging employees from all walks of life. Diversity is an important part of our values and business operations. We are dedicated to creating an inclusive environment that promotes professional development for everyone. As part of that commitment, Data Axle does not discriminate on the basis of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and or Vietnam Era or any other characteristic protected by federal, state, or local law. All qualified applicants will receive consideration for employment. In addition, Data Axle will provide reasonable accommodation for otherwise qualified disabled individuals.