What are the responsibilities and job description for the Office Coordinator position at DataXstream?
The perfect candidate for our office coordinator position will need good organizational and time management skills to complete all the needed administrative tasks throughout the day. As our office coordinator, you’ll most likely be the first person visitors see, so it is important to remain friendly and wear a smile whenever you greet guests. It is also important to work well in a team and understand the needs of others to support colleagues and projects the company is working on. Office coordinators are vital in the everyday operations of the company since they are the business’s main support system as they make sure everything runs smoothly. We want someone who is approachable and who is excited to be a part of our company!
Schedule
This position is for 30-40 hours a week. Flexible schedule within 8am-5pm Monday-Friday depending on availability.
Typical duties and responsibilities
- Answer phone calls and transfer calls when needed
- Greet visitors when they arrive at the office and help connect them to the person they came to meet
- Manage general office calendar.
- Ensure that all meeting rooms are tidy and ready to be used.
- Monitor inventory and order supplies
- Submit work orders for repairs for the general office space
- Schedule equipment repairs with vendors as needed
- Maintain an effective filing system for record-keeping
- Manage incoming and outgoing mail and packages
- Support colleagues and complete various administrative tasks
- Coordinate office events such as holiday parties and team building outings
- Complete various errands in support of the office and other departments
Education and experience
- High school diploma or GED
- 1 years of experience working in an administrative position
Required skills and qualifications
- Friendly and positive attitude
- Strong organizational and time management skills
- Service-oriented personality
- Excellent verbal and written communication skills
- Ability to work well in a fast-paced environment and remain self-disciplined without the need for micromanagement.
- Efficient problem-solving and troubleshooting skills
- Great attention to detail
- Proficient in Microsoft Word and Excel
Bonus qualifications
- Advanced knowledge of how to run various office equipment
- Experience in a customer service industry
- Earn a vocational diploma from a business or office-management training program
- An associate or bachelor’s degree in business administration or communications
- Familiar with Apple products and systems.