Temporary Legal Recruiting Assistant

• Update candidate records and requisitions in the applicant tracking system in real-time and as needed 
• Schedule phone and in-person interviews for candidates with recruiter, hiring managers, and interview groups (arrange travel and subsequent reimbursements for candidates, as necessary) for all offices using both Outlook and applicant tracking system 
• Facilitate greeters for candidates in other offices
• Manage job postings for all open positions including weekly audits to ensure posts are appear top of searches
• Responsible for sending post-interview evaluations through applicant tracking system, sending reminders as necessary, and sending completed evaluations to the lead recruiter
• CRM management including adding and updating profiles, tag audits, and flagging potential hires to team based on open position
• Process and code recruiting invoices and credit card expenses monthly
• Updating internal/portal pages as well as external careers page as needed
• Serve as a resource to internal and external stakeholders to ensure recruiting questions are timely routed to the appropriate team member for response
• Act as a Davis Wright Tremaine ambassador and exemplify the firm’s values to both internal and external stakeholders ensuring an overall fantastic candidate experience 
• Support the recruiters and perform other assignments and special projects as necessary

Join us if you have:

• 1 year of prior administrative experience working in an office setting highly preferred.
• Experience with data management software and recruiting databases is preferred; experience with Jobvite and LinkedIn is a plus
• Demonstrated proficiency with MS Office products, including Word, Excel, and Outlook required
• Ability to communicate effectively and professionally with all levels of a professional services organization. Strong communications skills in both verbal and written form is required
• Strong proofreading and professional writing abilities is required
• Strong client service ethic – ability to solve problems and respond to inquiries efficiently and effectively
• High level of political and situational awareness, with the ability to maintain confidentiality and handle sensitive information
• Highly organized with the ability to work under pressure with a sense of urgency 
• Demonstrated strong attention to detail and the ability to prioritize and work well in an environment with constant changes
• Ability to work independently while also working as a strong team player 
• Ability to take initiative in a fast-paced environment and work under pressure to meet deadlines

Who We Are

• First Stop Health Telemedicine: Speak with a licensed physician or mental health counselor 24/7, consultations covered by the firm
• TELUS Health Employee Assistance Program: Receive support with mental, financial, physical, and emotional wellbeing 
• Voluntary Pet Insurance
• Milk Stork: Virtual lactation consulting, breast milk shipping and nutritional testing covered by the firm
• Wellness Benefits:
• Peloton App
• Headspace App