Purchasing Manager

OVERVIEW

Reporting to the Controller, the Purchasing Manager will assist the Controller in creating a Purchasing requirement and establishing the policies and procedures to an effective department. Establish vendors relationships to drive down supply costs and help analyze all cost structures to benefit all of our facilities.

All candidates will need to have a high attention to detail. They should be able to work in a team environment as well as work independently without direction.

ESSENTIAL DUTIES AND RESPONSIBILITIES including, but not limited to, the following.

• Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.
• Negotiate, renegotiate, and administer contracts with suppliers, vendors, and other representatives.
• Purchase the highest quality merchandise at the lowest possible price and in correct amounts.
• Analyze price proposals, financial reports, and other data and information to determine reasonable prices.
• Formulate policies and procedures for bid proposals and procurement of goods and services.
• Maintain and review computerized or manual records of purchased items, costs, deliveries, product performance, and inventories.
• Research and evaluate suppliers, based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
• Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
• Monitor shipments to ensure that goods come in on time, and resolve problems related to undelivered goods.
• Study sales records and inventory levels of current stock to develop strategic purchasing programs that facilitate employee access to supplies.
• Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased.
• Review catalogs, industry periodicals, directories, trade journals, and Internet sites and consult with other department personnel to locate necessary goods and services.
• Monitor changes affecting supply and demand, tracking market conditions, price trends, or futures markets.
• Interview vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, and prices.
• Arrange the payment of duty and freight charges.
• Attend meetings, trade shows, conferences, conventions, and seminars to network with people in other purchasing departments.
• Assist the Vice President of Operational Support and the Controller to set up a complete purchasing system including written processes and procedures.
• Work with Facility General Managers on training Operation Manager and CSR Managers with the new purchasing systems.
• Work with Accounts Payable to establish a smooth process flow of information.
• Leverage our purchasing powers amongst our 10 Facilities to drive down costs of materials.
• Analyze rent vs purchase vs lease options on equipment.
• Proficiency in Excel, Word and PowerPoint is a must.
• Prior 3PL purchasing a plus but not required.

Qualifications

• Bachelor’s degree in accounting, finance, business or other related major is required.
• Knowledge of Generally Accepted Accounting Principles. (GAAP)
• Proficiency in accounting software – Accountmate a Plus but not required
• Intermediate MS Excel (PivotTables, vlookup) skills
• Ability to communicate articulately and efficiently within and outside the company.
• Must be a perfectionist by nature, with no tolerance for financial inaccuracies.
• Highly organized and detail-oriented.
• Must have excellent verbal and written skills
• Must have excellent work habits, including willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location