Operations Administrator

Operations Administrator Position Summary

Reporting to the local General Manager the Operations Administrator will assist with seasonal operational needs. This position ensures all seasonal staff are fully onboarded prior to working during any weather events and works with local Airport representatives to ensure all seasonal staff receive full badging access needed to enter restricted areas of the airport.

Operation Administrator Responsibilities:

• Assist with seasonal and full-time staffing - all airfield access requirements, including:
  1. Security clearance
  2. Snow Contractor Training
  3. Airport Security Badge Process
  4. Reporting
• Assist with obtaining license plates, registration, insurance and other requirements to keep fleet in compliance and operational. 
• Assist in the recruiting and processing of all new and renewal employee applicants. Ensure all operator and sub-contractor contracts are up to date and complete.
• Assist with all time and attendance functions throughout each snowstorm including:
  1. Keep notes on a storm log and ensure all incoming customer requests are given to the appropriate responsible party. Follow up with customers.
  2. Assist payroll and HR to ensure all employees will be paid in a timely manner and assist with any pay discrepancies and errors.
  3. Review statements from vendors and communicating payment priorities with Accounts Payable department.
  4. Assist with distribution and collection of radios and make sure they are charged and ready for use. 
  5. Distribution and resource tracking of game plan. Work with ops coordinator to ensure operator shift changes are accurate.
  6. Sign-in and sign out for all staff working a snowstorm
  7. Complete/track Green Sheets and Sign-In / Sign-Out Sheets when needed.
• Become familiar with the machine capabilities, operator duties, operations protocols and procedures to assist management during a storm.
• Work with team to successfully close and certify each storm in a timely manner.
• Work closely with the Operations, Corporate Finance and Human Resources teams to ensure departmental compliance.
• Oversee all Purchase Order functions
• Coordinate catering during storms.

Skills & Experience

• 1 - 2 years office administration experience.
• Aviation experience preferred.
• Payroll experience preferred.
• Proficient with the Microsoft Office Suite—Outlook, Word, PowerPoint, Excel and Teams.
• Problem solving and decision making across all areas daily.
• High level of attention to detail.
• Ability to work independently and multi-task with accuracy. 

Outworx Group and its family of companies is an EEO/AA Employer. All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply. 

This organization participates in E-Verify. For more information on E-Verify, please contact DHS at 888-897-7781 or www.dhs.go/E-Verify 

Benefits Statement to add to all postings:

We offer our benefits eligible associates a comprehensive benefits package that includes medical, dental & vision insurance, a 401k plan with company match, basic life insurance, disability & accidental death, short- and long-term disability, along with additional voluntary products. We also offer accrued paid time off to eligible associates.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, seasonal or casual. Benefits eligibility is determined by local and federal legislation including, but not exclusively, ACA & ERISA guidelines.