Accounting Assistant

Job Title: Accounting Assistant
Reports to: Accounting Director
Salary: $50,000 - $60,000/annually, generous benefits package
Location: Madison, WI (Please note: Employment with the Democratic Party of Wisconsin requires residence or willingness to relocate to the state of Wisconsin.)
Start date: June 17th, 2024
Application Deadline: May 27th, 2024 (Applications are considered on a rolling basis. Deadlines may be shortened or extended as necessary. There is no guarantee this posting will remain open until the deadline or be closed on the deadline. This is a suggested timeframe based on organization needs.)

About The Democratic Party of Wisconsin: WisDems is nationally recognized as one of the country’s highest-performing and most pivotal political organizations. During the 2024 cycle, WisDems will drive massive programs to defend the Democratic majority in the United States Senate by re-electing Senator Tammy Baldwin, to re-elect President Biden for a second term, elect progressive candidates up and down the ballot, and work to build volunteer-led coalitions for the long term. WisDems’ work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide. Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.

The Opportunity: As an Accounting Assistant, you will work with the Accounting Director to support the needs of accounting and compliance at all levels. You will be primarily responsible for providing support with all DPW mail, including processing daily contributions and ensuring accurate data entry of contributions in our accounting software. You will also provide support processing payables and reimbursements, and performing bank account reconciliations among other tasks as assigned. This is a hybrid role, with regular in-person obligations including picking up mail and passing it along to the Accounting Director after it has been processed.

Job Responsibilities:

• Coordinate the intake and data entry of all DPW mail and ensure all pieces are sent to the correct department including contributions, invoices, memberships, and more.
• Provide support with tracking and processing invoices through our invoices inbox and accounts payable software.
• Ensure that income and expenditure processes (data entry) are completed in a timely, accurate, and efficient manner.
• Assist with tasks pertaining to budgeting and compliance with campaign finance law as needed.
• Assist with bank reconciliation on a regular basis as necessary
• Coordinate and maintain physical and digital filing systems and records retention process
• Consult with management, providing accounting support as needed.
• On year requirements include working outside of normal work hours; including canvassing and other election preparation as necessary.

• Growth Mindset - Able to take and implement feedback.
• Relentlessly Goal-Oriented - Enjoys working toward and achieving ambitious goals. Keeps calm in stressful situations. Has the capacity and willingness to work long hours during peak season, rolling up their sleeves and getting the work done.
• Cultural Competency - Able to build authentic relationships across lines of difference, such as race, ethnicity, sexual orientation, class, ability, gender identity, citizenship status, or other identities. Understands how to take an inclusive lens into all aspects of work.
• Technical Proficiency - Proficiency in QuickBooks Online (QBO), Google Sheets, and Microsoft Excel
• Effective Communication Skills - Has the ability to communicate directly and compassionately with diverse groups of employees to problem-solve and move work forward, especially in writing.
• Independent Work Skills -  Demonstrated ability to work independently and take ownership of complex tasks and procedures, can strategically prioritize tasks to maximize time without sacrificing quality.
• Willingness to Adapt - Flexible and able to adapt to shifting priorities, can handle a diverse and evolving workload over prolonged periods of time.
• Managing Confidentiality - Has past experience managing confidential information with care.

• NGP / EveryAction Knowledge of and/or experience with NGP and campaign accounting software.
• Knowledge of Basic Accounting/Finance Principals - Background in general accounting, financial management, and filing management.
• Previous Administrative Work - Experience with clerical office work and organization.
• Access to Reliable Transportation.

Benefits: Great benefits including; excellent health care ($1/month), dental ($1/month), vision ($1/month), life insurance (free), short term and long-term disability (free), TalkSpace virtual therapy, free Calm premium subscription, mileage reimbursement, monthly cell phone stipend, paid vacation days (starting at 10 days), retirement plan with 3% employer match, 3 floating holidays, 9 paid holidays. 

Equity and Inclusion: The Democratic Party of Wisconsin has a vision for a deeply inclusive and diverse party organization, membership, and electorate. In order to be successful at the  Democratic Party of Wisconsin candidates must have the cultural competence to successfully work with a diverse array of constituency groups. We especially strongly encourage applicants with close ties to Black, Indigenous, AAPI, Latinx, Muslim, non-English-speaking, disability, and LGBTQIA communities. The Democratic Party of Wisconsin is an Equal Opportunity Employer.