Office Specialist II, Behavioral Health Services

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Office Specialist II, Behavioral Health Services (Umatilla)

The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC’s mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

What you will be doing

Your job is to keep the behavioral health office ticking. You will perform a variety of administrative and clerical tasks to keep the rest of the team on track like pulling medical files, responding to records requests, and coordinating onboarding of new staff. You will stand beside our managers and mental health professionals so that we can provide the best care possible and carry out the mission of the Oregon Department of Corrections.

Minimum Qualifications

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR

An Associate's degree; OR

Graduation from a private school of business with a certificate AND one year of general clerical experience.

Requested Skills:

• Working with HIPPA protected documents
• Scheduling in a medical setting
• Maintaining and filling paper medical charts
• Responding to record requests
• Coordinating telemedicine conferencing
• Creating and maintaining Excel Spreadsheets to track data
• Navigating command line computer systems or similar programs to review and enter information

Preference may be given to applicants who are or have previously been LEDS certified.

Only the candidates whose experience most closely matches the qualifications, general knowledge, and requested skills of this position will be invited to an interview.

How to Apply

In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and general knowledge requirements and requested skills.

Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position.

Failure to provide this information may result in eliminating your application from further consideration. A resume is required but will not substitute for completing the work experience section of your application.

Working Conditions

Working in a medium security male correctional facility including regular contact with adults in custody (AIC).

Bending, lifting, and twisting. Maintaining, retrieving, and replacing paper medical files.

Requirements for Employment

You must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.

The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .

The Selection Process – We expect to

• Initial review of minimum qualifications, knowledge, and skills.
• Consideration of top candidates - Recruitment will review and refer the top candidates to the hiring manager.
• There will be interviews and/or testing to determine the best candidates for a position.
• Background check and reference checks - All finalists must pass a thorough criminal records check and reference check.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability and term life insurance – all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation and sick leave. Position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Additional Information

Diversity, Equity, and Inclusion is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available for your reference.

ODOC is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone (that will have direct contact with residents) who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. For more information regarding PREA please visit: United States Department of Justice .

Veterans’ Preference

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility . Please note – if you checked you are a veteran, you will be asked to upload your documents later in the application process, after you have applied.

Questions

If you have questions about the position, please contact the recruiter, Grant Yoder and reference Req-

92293.

The fine print:

• Warning! The system will timeout after 20 minutes of inactivity. You must submit your application after you begin the process – you cannot save your progress and come back to it later.
• Workday performs weekly maintenance Friday evenings and the system may be down for a several hours. Please plan accordingly.
• This applicant list may be used in future requisitions.
• We may also use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.
• Do not attach extra documents. We will only review documents requested in the posting.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
• Application information may be used throughout the entire selection process. This process is subject to change without notice. The pay and benefits on all announcement may change without notice.