Office Coordinator

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Office Coordinator
Oregon Department of Transportation
Delivery and Operations Division – Region 3
Coquille

ODOT is following the direction of the Governor's Office to help slow and prevent the spread of COVID-19. Visit our COVID-19 webpage for more information.

The role:

Join our team in Coquille as an office coordinator! You will provide all business related support to the unit. The office coordinator is responsible for performing a wide variety of administrative, business and clerical tasks that enable the unit to get its work completed. Apply today!

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.

If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Provide administrative support for the office.

• Draft responses and answer requests from internal and external customers.

• Answer the phone for the section and direct calls to appropriate staff.

• Send communications to the unit staff.

• Facilitate meetings.

• Pay vendors using appropriate ODOT financial services practices

• Coordinate work activities for temporary office staff.

• Maintain contracts and ensure that dates are met.

• Communicate with team leads and managers on staff schedule changes, communications from the field, and communications from other ODOT staff.

• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov .

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more.

• Live, work and play in Coquille, Oregon!

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What we need:

• Two years of general clerical experience. One year of which included coordinating clerical office procedures; OR
  an associate's degree in office occupations or office technology.

• College courses in office occupations or office technology will substitute for the required experience on a year-for-year basis.

The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .

What we’d like to see:

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.

• Ability to create agendas, take minutes, send out status through various media, and provide a timely response to calls and emails and maintain great communication.

• Experience ordering goods and services, processing purchase orders and paying invoices.

• Experience with MS Office products such as Teams, Outlook, Excel and Word.

• Experience writing and proofreading documents.

How to apply:

• Before applying,

• Complete the following required steps:

  • Fill out the application. We will not accept a position description or attached resume in place of a completed application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.

• If you are a veteran , you may receive preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-400-5327 or email odotrecruitmentAN@odot.oregon.gov .

The fine print:

• We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment with ODOT values .

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

• Don’t attach extra documents. We will only look at documents that we ask for.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees . All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will be represented by the Service Employees International Union (SEIU).

Human Resources/Recruitment, MS12

355 Capitol St NE

Salem OR 97301-3871

Fax 503-986-3895

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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