What are the responsibilities and job description for the Office Admin position at Desert Choice Schools?
Overview
Desert Choice Schools, a Learn It Family of Companies division, is a certified K -12 Private Day School approved by the Arizona Department of Education to provide Special Education Services for the following disability categories: Autism (A), Emotional Disability and Emotional Disability-Private (ED) (ED-P),Developmental Delay (DD), Mild Intellectual Disability (MIID), Moderate Intellectual Disability (MOID),Orthopedic Impairment (OI), Other Health Impaired (OHI), Specific Learning Disability (SLD), Traumatic Brain Injury (TBI),Visually Impaired (VI), and Speech-Language Impairment (SLI).
Desert Choice Schools utilizes a highly-structured, school-wide Positive Behavioral Supports program that teaches students Academic, Social/Emotional Problem-Solving and Strategies. All DCS teachers and support staff are trained in a unique methodology that assists students with maintaining Positive Choice-Making.
The Office Manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting several school sites. You will be supported by Executive Directors of the program, and frequently interact with a team of educators and technicians.
Responsibilities
Knowledge, Skills, Abilities and Personal Characteristics:
• Ability to provide a high level of customer service to principals, classroom teachers, and parents
• Strong administrative skills and the ability to handle multiple priorities
• Strong Internet Technology skills
• Organized and detailed oriented
• Professional appearance and attitude at all times
• Must be able to adhere to a consistent schedule
• Effective communication in both oral and written
• Collaborate and able to receive feedback, mentoring and direction from peers and supervisors
• Ability to handle highly sensitive and confidential information
• Good oral, written, interpersonal and organizational communication skills to manage multiple priorities and requests.
• Ability to work with people of diverse populations and socioeconomic backgrounds.
• Demonstrated ability to exercise a high degree of independence, initiative, tact, and good judgment.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Monitor and maintain office supplies inventory
Qualifications
Position Requirements:
• A minimum of 2 years prior administrative experience in an office setting
• Excellent upbeat telephone skills handling multiple incoming phone lines
• Excellent customer service skills
• Exceptional communication skills
• Exceptional software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
• High School Diploma, required
• Technical Skills
• Ability to quickly learn new software programs as needed.
Certifications/Licensures:
• Current Arizona "IVP" DPS Fingerprint Clearance Card
• Current First Aide/CPR
Physical requirements:
The physical demands described here must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to:
• Lift and/or move up to 50 pounds
• Must be able to assume and maintain a variety of postures (stoop, reach, stand, kneel, squat, sit, walk, lift, pull, grasp) for extended periods of time
Desert Choice Schools offers a competitive compensation plan, comprehensive benefits and retirement plan, tuition assistance reimbursement, relocation assistance and travel reimbursement (for many on-site programs), referral bonuses. We are most proud of Desert Choice School’s collaborative team approach, professional development, and structured, strong mentorship program.
This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the Company. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the job holder’s responsibility.
Desert Choice Schools is an Equal Opportunity Employer. Candidates must be presently eligible to work in the United States
COVID Message
The health and well-being of our clients, staff, and community are of the utmost importance to LEARN Behavioral. With the continued presence of COVID-19, we are committed to providing our essential services to clients, while maintaining safety for everyone. Please consider our practices on Face Coverings, Daily Health Screenings, and Employee Vaccinations below before applying for one of our open positions:
- Face Coverings – LEARN follows the CDC’s guidance and in most locations, face coverings are optional. There are a few exceptions where continued use of face coverings, such as local county and/or payor mandates, is required. Please note that as the CDC guidance changes, LEARN’s face covering practices will also change.
- Daily Health Screenings – We follow local county guidelines, and may adjust this practice as COVID-19 cases in your area increase/decrease.
- Employee Vaccination – Employees are encouraged to be vaccinated against COVID-19, as vaccination may be a requirement in the future to comply with Executive and State/Local or Payor vaccination mandates.
