Bookkeeper/HR

We have an immediate opening for a full-time bookkeeper with strong accounts Receivable/Payable experience.

Responsibilities: Accounts receivable, accounts payable and assist with payroll & HR & Insurance / year end & preparation of taxes for accountant

Accounts Receivable

• Recording invoices and managing incoming payments/ running transactions

Accounts Payable

• Process vendor invoices, using current job and category code lists.
• Review purchase orders and match back up as needed.
• Submit accounts payable invoices to Owner for approval promptly, includes checking commitments on file.
• Contacts vendors and subcontractors to obtain, verify, and update account information, when necessary, which includes W-9s
• Maintain monthly payment schedule to process all checks including distribution/mailing.
• Monitor open payables to ensure timely approval.
• Maintain effective communication with vendors and handle payment inquiries.
• Resolving payment discrepancies and disputes on behalf of the company.
• Attend and / or participate in job cost meetings with Owner/Accountant as needed.
• Allocate and process any employee reimbursements and credit cards.
• Allocate and process all direct invoices for office expenses.

Payroll

• Collect and verify employees' work hours.
• Utilizing third party payroll service, process employees' paychecks by inputting their payroll data and timesheets, workman comp claims
• Resolving payroll discrepancies and answering any employee payroll queries
• Coordinate with payroll service any changes in payroll (e.g., terminations, new hires)
• Track employees’ vacation and time off.

Requirements:

* A minimum of 2 years AP experience.

* Candidate must be proficient in Excel & QuickBooks and have prior accounting software knowledge.

* Ability to work independently, be highly organized and able to multitask in a fast-paced work environment.

* Strong written and verbal communication skills as well as people skills.

* MUST be dependable, punctual and possess a professional attitude.

* Demonstrate a sense of urgency and ability to meet deadlines.

* We are an EOE employer.

Job Type: Full-time

Pay: $TBD per year

Benefits:

• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person