Office Manager / Human Resources Coordinator

Office Manager / Human Resources

Southern California’s fastest growing Digital Offset, Large Format, Label and Packaging Printing Company has Immediate Openings! The right candidate will be offered competitive compensation with a great benefits package and room to grow.

Position Title: Office Manager / Human Resources Coordinator

Full Time: Monday through Friday: 8am to 5pm.

The Office Manager / HR Coordinator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. This person is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and coordinating the hiring and onboarding of new employees.

We are looking for an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.

Responsibilities:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Coordinate with HR to manage hiring of new employees
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Provide general support to visitors
• Responsible for creating PowerPoint slides and making presentations
• Manage executives' schedules, calendars and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Ensure that results are measured against standards, while making necessary changes along the way
• Perform review and analysis of special projects and keep the management properly informed
• Responsible for recruiting new employees and providing orientation and training to new employees
• Responsible for employee evaluation scheduling and documentation
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Coordinate office staff activities to ensure maximum efficiency
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments and bookings
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Manage internal staff relations
• Maintain a safe and secure working environment

Requirements:

• Proven office management, administrative or assistant experience
• Experience recruiting and hiring new employees.
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages

Office Manager key skills & proficiencies:

• Communication
• Analysis and Assessment
• Judgment
• Problem Solving
• Decision Making
• Planning and Organization
• Time Management
• Attention to Detail
• Accuracy
• Delegation
• Coaching
• Initiative
• Integrity
• Adaptability
• Teamwork
• Budgeting
• Staffing
• Supervising
• Developing Standards
• Process Improvement
• Inventory Control
• Supply Management

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Human Resources: 1 year (Preferred)
• Recruiting: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location