SUMMARY OF POSITION:

The primary role of the Office Administrator is to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As an Office Administrator, you will be the first point of contact for our company. To be successful, you should have a pleasant personality, as this is also a customer service role.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Keep supplies ordered for office staff
• Update division roster
• Handle mail
• Support FedEx, UPS, USPS
• Main line phone operator (Main line rings to my desk)
• Set up & assign voicemail & phone numbers for any new employee phone at desk
• Give new hires keys/key cards/register for gym
• Building Maintenance Orders/Requests
• Onboard new hires
• New hire forms/termination forms
• Manage DFH shirt/hat orders
• Manage printer counts & supplies for office (Once/month log & order thru Dex)
• Bank deposits
• Manage checks & check printer
• Business card orders
• All supply orders for the sales offices
• Marketing materials for sales offices (reg cards, signs, etc.)
• Process all construction/warranty expense reports
• All paint/tape orders for field team

EXPERIENCE, SKILLS, KNOWLEDGE

• 
  Exceptional communication skills – both written and verbal
• Proven work experience as an Office Admin or something similar
• Strong attention to detail
• Strong organizational skills and time management skills
• Ability to establish and maintain strong relationships
• Proficient in MS Excel, PowerPoint, and Word
• High school degree
• Customer service attitude

WORK ENVIRONMENT:

• The work environment is representative of an office/field setting
• The noise level in the work environment is usually quiet to moderate
• Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

PHYSICAL DEMANDS:

While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their

hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies. In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

Equal Opportunity Employer