SUMMARY OF POSITION:

An Office Coordinator is a highly detail-oriented person who works well not only independently, but as a team with a strong work ethic. This person needs to be able to manage multiple tasks and projects at one time while ensuring accuracy and quality work. Being able to prioritize tasks, understanding the sense of urgency and the ability to meet deadlines is key for success. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greets and announces office visitors.
• Maintains neat appearance of lobby/reception area, kitchen, and conference room.
• Answers and acts upon all incoming telephone calls in a timely and professional manner, routes telephone calls to the appropriate department or individual. 
• Performs daily data entry into company systems/databases.
• Receives, distributes, and acts upon incoming departmental mail and shipments. 
• Prepares outgoing shipments, department correspondences, agendas, and meeting minutes.
• Prepares and organizes field folders for construction team. 
• Scans, saves, and maintains office files/documents.
• Creates homebuyer walk-through orientation packets, tracks receipt of completed documents, and saves documents accordingly.
• Maintains and orders office supplies. 
• Receives division invoices and routes for signatures.
• Sends signed invoices to the designated corporate email for processing.
• Processing new contracts.
• Processing change orders and addendums.
• Provide miscellaneous administrative support as needed or required.

EXPERIENCE, SKILLS, KNOWLEDGE

• High School Diploma or GED required.
• Administrative experience within the homebuilding industry is a plus or proven work experience as a receptionist, front office representative or similar role. 
• Excellent oral, written, and interpersonal skills with the ability to foster professional connections and identify and resolve problems in a timely manner.
• Must be self-motivated, detailed orientated, and able to multi-task with the ability to identify and prioritize work-in-progress as needed.
• Confident user of Word, Excel, PowerPoint, Adobe, and DocuSign. 

WORK ENVIRONMENT:

• The work environment is representative of an office/field setting
• The noise level in the work environment is usually quiet to moderate
• Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

PHYSICAL DEMANDS:

 While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision.  The employee is often required to sit and use their 

hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies.

In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

Equal Opportunity Employer

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