What are the responsibilities and job description for the Business Services Manager position at DuPage County Health Department?
Business Services Manager
Our procurement team is looking for a new Business Services Manager to join our team. In this role, you will be responsible for managing and planning for the support services of procurement, central services records management, and leasing for the DuPage County Health Department.
This is a full-time position, Monday through Friday from 8:00 am until 4:30 pm. We offer a great benefit package to include 12 Federal paid holidays, 2 weeks paid vacation, 5 paid personal days, accrued sick leave and great health insurance and a pension plan. For a full list of our benefits, click on the benefit tab.
- Supervises and directs all aspects of the procurement, records, and leasing functions for the Health Department.
- Monitors divisional budgets to ensure appropriate budget controls.
- Manages special projects related to facilities improvements such as space planning and lease administration.
- Initiates, prepares, processes, and checks for completeness and accuracy of purchase requisitions.
- Assists departments with purchasing processes, procedures and forms to ensure completion in accordance with the Board of Health Purchasing Policies and Procedures.
- Interviews vendors and salespeople and develops RFPs for departments relative to purchases and contracting services.
- Communicates and advises on all aspects of purchasing policies and procedures.
- Adjudicates differences between vendors and the Health Department when conflicts or problems arise on pricing, quality of products or services.
- Prepares, negotiates, and administers bid packages and contracts; receives, reviews, evaluates, and makes recommendations for awarding bids; manages the process for facility contracts and leases; maintains records and processes claims for professional and general liability, property loss claims.
- Interviews, hires and trains assigned staff; identifies and resolves employee relations and performance issues.
- Provides appropriate leadership and direction and promotes positive morale, creativity and teamwork among staff; evaluates employee performance and sets clear goals and expectations.
- Maintains confidentiality of privileged information and adheres to patient privacy laws.
- Demonstrates independent judgment and discretion in making position related decisions.
- Participates in emergency response activities as assigned.
- Maintains required training, licensure and/or certification.
- Demonstrates sensitivity and understanding of other ethnic groups and cultures.
- Available to respond to clients and/or customers, either in person or over the phone, during assigned business hours and/or clinic times.
KNOWLEDGE AND SKILLS: Considerable knowledge of DuPage County Health Department operations policies and procedures; considerable knowledge of laws, statutes, and regulations related to product and services contracts, records management, facility leasing, and government procurement; considerable knowledge of bidding and negotiating methods; considerable knowledge of business methods, markets and purchasing practices and trends; considerable knowledge.
Considerable skill in analyzing and evaluating bids and specifications; considerable skill in developing and maintaining positive and professional relationships with internal and external customers; considerable skill in negotiating techniques; considerable skill in written and/or verbal communications; considerable skill in administrative aspects of purchasing: considerable skill in planning, assigning, and supervising the work of others.
TRAINING, EDUCATION AND WORK EXPERIENCE: Bachelor's degree in business, accounting, supply chain or a related field is required. Experience in purchasing, preferably in the public sector and/ or certification in procurement is strongly desired. Supervisory experience is a plus. An equivalent combination of training and experience may be considered.
This position performs essential on-site functions and is eligible for a hybrid work arrangement.
Salary : $82,950 - $100,000
