Sales Coordinator

SUMMARY

DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day. Our systems are found in iconic projects such as The Golden Gate Bridge, Panama Canal, and Freedom Tower. DYWIDAG has continued to grow with over 1,600 employees globally, servicing 50 countries.

In an effort to support current growth initiatives, DYWIDAG is excited to expand our Sales Coordination team! If you are motivated and eager to learn, this role might be a perfect fit! DYWIDAG is hiring a Sales Coordinator within our Post Tensioning and Repair & Strengthening division. This role’s main responsibility is to support our sales team in their continued efforts to grow the business. To learn more about this opportunity, please see below.

ESSENTIAL FUNCTIONS

• Acts as coordinating support to Sales Managers and Project Managers to ensure that ongoing projects are completed on-time and under budget.
• Creates new projects within internal tracking systems and ensures all project information is accurate and included, as required by Sales Managers.
• Verifies all orders and change orders received have an acceptable DYWIDAG commercial agreement in place and proper sales tax exemption certificates are on file (if applicable).
• Collects required project documentation including tax details, lien or bonding documentation, certificates of insurance, etc.
• Monitors ongoing project tracking systems to ensure accuracy.
• Monitors customer order progress, taking responsibility that order is delivered to customer’s satisfaction.
• Completes any necessary required reports through our internal ERP system.
• Ensures project related information is current and accurate within our internal ERP tracking system.
• Maintains accurate sales data in our internal CRM System.
• Maintains accurate project/order file containing all documentation within shared filing system.
• Generates accurate invoices for all shipments and services within 48-72 hours (or per contract allowance).
• Reviews monthly equipment rental report and invoices leased equipment as defined in the lease agreement.
• Documents collection and process invoice credits as needed.
• Communicates professionally and effectively with internal and external project stakeholders in a timely manner.
• Generates and processes sales quotes and sales orders, including setting pricing as needed.
• Releases instruction to warehouse/s for sales order shipments.
• Generates Purchase Orders for non-stock special order items related to sales orders.
• Processes Purchase Orders once received and approve vendor invoices for payment.
• Responds to project customer inquiries accurately and in a timely manner.
• Performs other related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE

• Associate's degree or 3-5 years of related experience and/or training; or equivalent combination of education and experience.
• 2-3 years of construction sales/project coordination experience preferred.
• Experienced with MS Office - Word, Excel, Access, PowerPoint, and Outlook.
• Experienced with sales and customer service skills.

COMPETENCIES

• Ability to learn quickly and perform in a fast-paced environment.
• Ability to utilize ERP and other database systems.
• Must be self-starting, efficient, and organized.
• Strong written and verbal communication skills.
• Capability to calculate figures and amounts such as discounts, interest, proportions, percentages, weights, volume, and common conversions.
• Problem solving skills required (define problems, collect data, establish facts, and draw valid conclusions).
• Active listening skills to understand variances in procedure relating to sales/project specific requirements.
• Ability to manage multiple tasks at one time.

TRAVEL REQUIREMENTS

• On rare occasion if a department meeting or training is scheduled, travel may be required.

PHYSICAL DEMANDS

• Prolonged periods of sitting, standing, laptop use, etc.

**************************************************************************************

Join our 1,500 specialists working across 10 sectors in more than 50 countries!

The next stages of our recruitment process could include telephone, face-to-face, or virtual interview with the Hiring Manager and a member of our HR team

What else do I need to know?

Safer, stronger, smarter. These values guide everything we do at DYWIDAG. We’ve been supporting infrastructure since 1865, and safety always comes first. Our strength is rooted in our engineering legacy, and smart, digital technologies are our future. We’re looking for passionate teammates with the mindset to succeed in the world of construction whatever role they fill, who can embody these values.

We are committed to promoting equal opportunities in employment, and job applicants will receive equal treatment regardless of gender, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. 

If this opportunity sounds like the right fit for you, please apply today.

Salary : $55,000 - $65,000