Administrative Assistant II - Asset Management Programs Temp (8912 - Asset)

Explore a career at EAH Housing.

Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today.

What we offer.

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility.

We believe in work / life balance.
15 days of vacation per year (which increases based on years of service)
10 paid sick days per year
12 paid holidays

We take care of our employees.
Competitive Salaries
403b Retirement Plan with 5% company match
Go 365 Wellness Program
Free Employee Medical Insurance
Affordable Dental & Vision Insurance
Flexible Spending Account
EAP – Mental Health, Financial and Legal Services
$1,500 Employee Referral Program
EAH University, an in-house training program

This position is for a part time (16hrs/wk) Administrative Assistant II - Asset Management Programs to work at EAH Corporate in San Rafael, CA. This is a hybrid position. This is a temporary role for up to six months. Qualified candidates will have an Associate’s degree or equivalent certification from an accredited university or technical institution in liberal arts, business, accounting, public administration, or equivalent combination of education and experience. Must have 2 years of Affordable Housing Project or Program Management. Experience in property management, affordable housing, government regulatory agency, accounting, or finance is desired. Position pays between $26.00/hr to $36.00/hr. DOE

COMPANY OVERVIEW

Established in 1968, EAH Housing is one of the largest and most respected nonprofit housing development and management organizations in the western United States. EAH develops low-income multifamily housing, manages more than 222 properties throughout in California and Hawai’i, and plays a leadership role in local, regional, and national housing advocacy efforts.

EAH Housing puts its core values into action every day as our staff of 700 people serves 25,000 residents in 87 municipalities. We offer competitive wages, comprehensive benefits, professional development, and invest in our employees through extensive training programs. Please visit our www.eahhousing.org to learn more about us, our culture, and how we strive to maintain excellence in everything we do.

For immediate consideration, please apply to requisition ADMIN002985 on our website at www.eahhousing.org/careers

POSITION OVERVIEW

Under general supervision, provides analytical and specialized Program support for the Gates Cooperative project. Works with Asset Management staff and other EAH departments’ staff facilitating program compliance and administration. Supports EAH efforts to maintain positive relationships with stakeholders, lenders, partners, regulators, and government agencies. Understands and supports EAH Housing mission and core values. This is a temporary role for up to six months.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviews Gates Cooperative (Gates) files and identifies what can be purged and what can be saved digitally.
• Certifies income levels of Gates members for the purposes of determining eligibility for berth rent subsidy; provides information to the Gates Board of Directors (BOD) to determine the amounts of subsidies.
• Notifies Waldo Point Harbor (WPH) of the BOD’s allocation of subsidies.
  Determines which Gates members have not signed all necessary loan documents and obtain signatures when possible.
• Provides assistance in loan administration, updates to registration in the event of transfer of title of boats or loan payoffs.
• Determines which Gates boats are not registered and work with the owners to have them registered with the State
• Obtains copies of any evidence of insurance that may be in place (acquiring insurance is the owners' responsibilities).
• Obtains copies of any signed leases between WPH and the Gates member (responsibility for securing signed lease is WPH's and owner's).
• Notifies WPH in writing of a rent increase on the Railroad Property (parking lot) by September 1, 2022.
• Meets with the Gates BOD to notify them of the scope of work and their responsibilities.
• Notifies the Gates BOD regarding unresponsive or uncooperative members. Turns over management of unresponsive members to BOD.
• Assists with disbursement of funds as approved by the Gates BOD.
• Actively participates in mandatory trainings, EAH’s Injury and Illness Prevention Plan.
• Regular and predictable attendance.
• Other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES

• Ability to work as a member of a team and in a collaborative manner with staff, peers, and supervisor.
• Ability to work independently and independently manage workload.
• Proficient in use of MS Office Suite, including Excel, Word, Outlook, and Power Point.
• Capacity to become proficient as end user of SmartSheet and Yardi
• Above average written and oral communication skills, including grammar and punctuation.
• Attention to detail and accuracy. Pride in work product.
• Curious, seeking new knowledge and ways to contribute to accomplishing EAH’s mission.

WORKING CONDITIONS

A. Physical Requirements
1. Must be able to work on a computer for extended periods of time.

2. Must be able to sit for extended periods of time.

B. Work Environment
1. Work is performed in office setting.
2. Must be able to manage frequent interruptions and absorb changing priorities.
3. Must be able to work under pressure and deadlines.
4. Performs occasional duties outside of office (requires driving skills and access to vehicle).

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS

A. Education - Associates degree or equivalent certification from an accredited university or technical institution in liberal arts, business, accounting, public administration, or equivalent combination of education and experience.
B. Experience:
1. 2 years of Affordable Housing Project or Program Management

DESIRABLE ADDITIONAL QUALIFICATIONS

Experience in property management, affordable housing, government regulatory agency, accounting, or finance.

CRIMINAL BACKGROUND CHECK REQUIREMENTS

EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have receive such an offer, you will be required to submit and pass our criminal background requirements. Please be advised that certain roles may also require fingerprinting due to legal requirements. If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH.

COVID-19 VACCINATION REQUIREMENT

EAH requires that all new hires be vaccinated at the time of hire, i.e., vaccinated on their first day of work and provide proof of their vaccination status. Accommodations will be made for applicants with a valid medical reason or a sincerely held religious belief that they cannot get vaccinated. Accommodations can be requested after an offer has been extended.

EAH Housing is an AA/EEO/Veterans/Disabled Employer. CA BRE #00853495 | HI RB-16985