What are the responsibilities and job description for the Administrative Coordinator position at ECP, Inc.?

ECP Incorporated is currently seeking an Aftermarket Administrative Coordinator who displays original thinking and creativity, generates suggestions for improving work, has the ability to define problems, collects data, designs work flows, and demonstrates attention to detail.

This person will provide administrative support to one or more senior level executives within the organization including the Aftermarket Administration Manager and the Aftermarket Sales Team. This is a cross-functional support role to the organization.

Essential duties and responsibilities include:

Read and prioritize mail and email (when asked) by senior management;
Organize and maintain filing systems, which includes automating current system and converting to digital
Answer phones and assist with general inquiries, type correspondence, scan and make copies, generate reports as needed
Work collectively with the President on executive and board meeting preparation and execution
Work collectively with the EVP on strategic plan and board meeting preparation and execution
Responsible for making travel arrangements for senior level executives: which includes itinerary preparation, flights, ground transportation, booking hotel accommodations and preparing meeting materials for trip
Assist in making arrangements for industry trade conferences
Coordinate and facilitate all Aftermarket Training classes
Assist the Executive Vice President of Sales and Aftermarket Administration Manager in coordinating marketing campaigns, sales promotions, corporate business plans and strategic plans
Maintain holiday mailing lists for customers and employees; order and distribute gifts as directed
Distribute new agent information to appropriate personnel and track all agreements
Assist sales department as requested
Special projects as assigned

Since 1969, ECP Brands have been seen on over 125 million vehicles. Over 14 thousand automobile dealers and carwash operators use ECP products, programs and services. Our heritage has been in the manufacturing, packaging and distribution of protective coatings, detailing, prep, carwash and service chemicals and supplies, and in providing the administration of product warranties and financial services programs to produce aftermarket sales opportunities and cost savings for automobile dealers and related businesses.

Job Type: Full-time

Benefits: