Administrative Manager to the Chair, Care and the Family Community

The newly formed Faculty Communities are comprised of both full and part time VUSN faculty members.  These Communities will provide faculty mentoring and professional development for its members. 

About Vanderbilt School of Nursing: (VUSN)

With a history dating back to 1908, Vanderbilt University School of Nursing (VUSN) has a long-standing reputation for excellence in nursing teaching, practice, informatics and research.  The School offers graduate level education in the Masters of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* (*degree awarded through the graduate School). 

VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds.  The vast diversity of thought and experience you will find here will not only enrich your work environment, it will also serve as a valuable foundation as you seek and fulfill your professional goals.

VUSN will continuously reinvent itself in ways that distinguishes the School among its peers, with innovations in academics, faculty practice, research, and informatics and an unparalleled focus on activities that benefit the community and society at large.  We value innovation in preserving and advancing the art and science of nursing in academics, faculty practice, research and informatics. These values are demonstrated through transactions that integrate technology and embrace cultural and academic diversity.

Duties and Responsibilities

• Communicates on behalf of the Chair with administrative offices, committees, and faculty within the VUSN Community, VU, and external business affiliates.  
• Responsible for the day-to-day operations for the Community which includes but not limited to:
  • Managing and reconciling operational budget in conjunction with the Financial Unit Manager (FUM)
  • Procuring goods and services as needed via OneCard or Procurement Services
• Coordinates and facilitates meetings, special events, seminars, etc for the Community and the Community Chair.
• Schedules and coordinates the Chair’s meetings and travel arrangements.
• Serves as a resource for travel related questions, assists with work related travel arrangements and assists with filing expense reports for faculty within the Community.
• Tracks mandatory training, licensure, certifications, etc for Community faculty members and is able to report on this information for national surveys and HR related requests.
• Assists Chair with annual budget requests.
• Supports the Chair with tracking Faculty Evaluations and performance reviews.
• Serves as a liaison with VUSN areas such as Center for Research (CRDS), HR, Finance, Facilities, Marketing and Communications and others.
• Collaborates with Community Chair to complete ad hoc projects. 
• Other Duties as assigned by Community Chair.

 Supervisory Relationships:

This position does not have any direct supervisory responsibility over staff.

Qualifications

• Bachelor’s Degree is necessary.
• Minimum of 5 years of demonstrated academic administration is preferred.
• Attention to detail, ability to organize resources and ability to establish priorities is strongly preferred.
• Exhibit decision-making skills to respond to high-pressure situations is strongly preferred.
• Demonstrated ability to initiate, design, plan and execute multiple complex projects simultaneously with attention to detail and a high level of excellence is strongly preferred. Experience overseeing budgets and expenses is strongly preferred.
• Time management skills to plan, manage, and coordinate the Chair’s activities and major functions strongly preferred.
• Strong interpersonal and communication skills and the ability to work both independently and collaboratively with a wide range of constituents in a diverse community is strongly preferred.
• Comfort with new technological systems and the ability to adapt easily to changes in technology and processes is necessary.
• Vanderbilt experience is preferred.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are.  We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. 

Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply. 

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.