Registrar 2023-2024

To provide the necessary clerical responsibilities required for the administration of the school system in order to assure the smooth, efficient operation of the school office. Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals from the campus.

Essential Functions:

• Maintain confidentiality per FERPA standards
• Maintain confidentiality of information
• Fill in for receptionists as needed
• Maintain files for all school business
• Perform general tasks such as making copies, delivering papers/mail to staff mailboxes, answering phones and delivering message as necessary
• Checking students in and out of school
• Enroll new students throughout the school year. This involves handing out and explaining paperwork, contacting the bus barn/transportation in regards to bus routes if needed, inputting all information into the computer system as well as contacting other schools for needed information
• Coordinate the ordering and distribution of all graduate materials
• Assist campus administration and counselors with the preparation of reports and student data information
• Greet families and take care of enrollment process for new students
• Update enrollment information for every student at the beginning of each school year
• Maintain all pertinent student records
• Copy and mail records for students transferring out of EdKey, and updating their status in computer system

Other functions of the job include but are not limited to the following:

• Demonstrate preparation and skill in working with students and families from diverse cultural, economic and ability backgrounds
• Strong organizational, communication and interpersonal skills
• Basic math skills
• Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
• Encourage parent and community involvement, obtain information for parents when requested, promptly return phone calls and answer emails
• Participate in appropriate school activities
• Other duties as assigned by school principal
• Detail oriented; capable of carrying out a given task with all details necessary to get task done
• Ability to make an impact and inspire others to perform well

Physical/Mental Demands/Environmental Factors:

Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions and prolonged use of computer.

Knowledge, Skills and Ability Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• IVP Fingerprint Clearance card required
• High School Diploma or GED
• Three years of clerical experience

Experience

• 2-3 years experience as a registrar.

Education

• High School or better

• Some college or better

Licenses & Certifications

• IVP

Behaviors

• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization