What are the responsibilities and job description for the Purchasing Manager position at Element Hotels?
Job Number 22221045
Job Category Procurement, Purchasing, and Quality Assurance
Location Element Kuala Lumpur, Ilham Tower, 8 Jalan Binjai, Kuala Lumpur, Wilayah Persekutuan, Malaysia VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Management
JOB SUMMARY
Negotiates with suppliers and verifies and authorizes purchase requisitions and purchase orders. Advises other departments on purchasing procedures and maintains full and up-to-date information regarding store inventory.
CANDIDATE PROFILE
Education and Experience
Required:
• High school diploma or GED; 2 years experience in procurement, purchasing, or related professional area.
OR
• 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or related major; 1 year experience in procurement, purchasing or related professional area.
CORE WORK ACTIVITIES
Managing Supplier and Vendor Relations
• Negotiates with selected suppliers and obtains quotations.
• Coordinates and arranges site visits with contractors and end-users for obtaining necessary quotations.
• Keeps close and frequent contact with suppliers to maintain up-to-date market and product information
• Identifies and selects reliable and regular suppliers for daily food and beverage purchasing based on regular quotations.
• Attends and participates in food tasting panel for food and beverage evaluation and vendor selection.
• Prepares and negotiates contracts with selected suppliers
• Attends exhibitions/seminars for sourcing new suppliers and products with better price-performance.
• Persuades suppliers to offer or extend rebate program.
Managing Procurement Activities
• Verifies and authorizes procurement orders
• Places orders and expedites deliveries
• Prepares tender invitations and executes tender openings for selected items and compares tenders for procurement decisions
• Sources alternative products with competitive prices, while striving to maintain better or comparable quality, standards and services.
• Prepares and submits monthly cost saving report to Director of Finance
• Explores opportunities for green procurement and actively participates in the recycling program.
• Provides suggestions to other departments to achieve cost savings while still fulfilling their requirements.
At Element, we believe that travelers deserve more than a place to stay. They need a place to thrive, where they can start every day fresh, focused, feeling alive. Whether they’re stopping by for a few days or settling in for a few weeks, time away from home shouldn’t mean time away from life. Our travelers recognize and appreciate our approachable, multidimensional staff, and we are energized by helping them find their own space in Element. We help our guests live life away as they do at home, no matter how long they stay. If you’re an active optimist who doesn’t second guess connecting with like-minded guests and creating a balanced space for yourself and those around you, we invite you to explore career opportunities with Element.
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