What are the responsibilities and job description for the Administrative Project Coordinator / Administrative Assistant position at Elwood Professional?
Administrative Project Coordinator / Administrative Assistant
Direct Hire
$65,000 - $70,000 annually DOE discretionary bonus potential
Burlington, MA (position will work remotely from home)
To apply please send resume to tara.micalizzi@elwoodprofessional.com
COMPANY PROFILE :
- Executive Search Firm and consulting services
WHAT THIS COMPANY OFFERS YOU:
- Strong employee benefits
THE ROLE YOU WILL PLAY: Administrative Project Coordinator / Administrative Assistant
Executive Search Firm in need of an internal administrative professional to support a Practice Leader/Managing Partner for their leadership consulting services and talent search practice. This person will eventually support others hired into the division as well. This position will be exposed to high level executives, scientists, doctors, academicians and social service organizations.
The position will provide logistical and operational support within the Leadership Advisory Practice including travel coordination; calendar and time management; document production; database management; and event coordination while collaborating in a team-oriented environment.
The workflow varies from routine to heavy and is deadline driven. Focus is on exceptional customer service and high-quality work. Team members are expected to be self-starters with a sense of responsibility, urgency and ownership toward their work.
Project Coordination
- Serve as a coordinator to support the Practice Leader and consultants in organizing and managing the clients through coordination of tasks and activities.
- Proactively drives business priorities and needs of the Practice Leader, search consultants, and clients.
- Manage coordinating dates, setting appointments, and general calendar management for the Practice Leader.
- Support Clients with high level of customer service.
- Support planning and scheduling meetings. Coordinate travel as appropriate for meetings.
- Project tracking for engagements.
- Support the tracking and processing of invoices and expenses for services.
Team Collaboration and Communication
- Demonstrate professional communication skills verbally (in person and phone) and written (correspondence, report writing, proofreading, email, proposals, etc.) with internal and external individuals.
- Develop a partnership with consultants built on communication, trust and teamwork.
- Successfully collaborate across multiple departments and practices to ensure quality and timing of project deliverables.
- Provide a high level of confidentiality and communication.
- Provide back-up assistance and support for other team members when necessary.
Document and Data Management
- Create, edit and proofread client deliverables including memos, proposals, and fee letters, all in accordance with the firm's brand standards.
- Help track and manage tasks and project related information with the appropriate tools.
BACKGROUND PROFILE : Administrative Project Coordinator / Administrative Assistant
- Bachelor's degree preferred.
- At least two years of experience in business operations or working on project teams.
- Proficient with Microsoft Office Suite, excellent Excel skills and experience with collaboration technologies, i.e. Zoom, Microsoft Teams, SharePoint, etc.
- Experience with project management tools and software tools used to build flow charts and process diagrams (i.e. Gantt charts, Visio).
- Proven ability to learn and navigate new software tools and applications.
- Previous experience in professional service organizations.
- Experience creating, proofreading and editing business documents with the ability to make recommendations for improvements.
- Excellent analytical and problem-solving abilities.
- Attention to details.
Salary : $65,000 - $70,000