Governance Coordinator

GENERAL SUMMARY

The Governance Coordinator contributes to the successful execution of the association’s strategic initiatives and governance activities. This position coordinates the logistics for board meetings and coordinates the administrative processes for all governance projects, committees, and initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supports the successful execution of all ENA, ENA Foundation and Academy board meetings through the management of the online portal, schedule development, travel coordination and logistics support.
• Coordinates the logistics associated with governance committee calls and meetings to include agenda development, scheduling, minute taking and follow up actions.
• Executes the annual AEN Fellows application process and AEN Board elections.
• Serves as the liaison to the ENA Historian on archival projects.
• Contributes to the development and maintenance of ENA governance policy revision cycle.
• Provides administrative support on governance initiatives and projects.
• Maintains the ENA board birthday list, works with staff to obtain signatures and sends out electronic board birthday cards.
• Develops and monitors the governance, board, Academy and archival budgets and ensures timely completion of invoices and expense reports in accordance with organizational budget and process.
• Contributes to the workplace culture that is consistent with the association’s culture statement and emphasizes the mission, vision, and values of the organization.
• Displays a high level of accountability, taking responsibility for individual actions and the impact on the organization. Views oneself as a reflection of the organization by following through on commitments and accepting ownership.
• Performs additional related duties as required or assigned.

QUALIFICATIONS

Required:

• Bachelors Degree or an equivalent combination of education and experience
• Minimum 3 years of experience in an administrative position

• Computer proficiency in Microsoft Suite of Products

Desired:

• Association or Non-Profit experience
• Project management experience

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent organizational skills, with ability to work independently on assigned tasks
• Detail oriented
• Team-oriented
• Excellent collaborative communication and interpersonal skills

• Ability to prioritize multiple and varied tasks under pressure, within established deadlines
• Computer proficiency in Microsoft Suite of Products
• Ability to interface with staff, volunteer leaders, and external relationships in a professional manner

PHYSICAL DEMANDS

Nature of work requires an ability to operate standard business office equipment. Requires ability to communicate verbally and in writing in an exchange of information; collect, compile and prepare work documents; set-up and maintain work files. Use of the computer, with repetitive motion, is approximately 80%.

WORKING CONDITIONS

Majority of work is performed in a hybrid work environment, allowing for remote and in-person work, which will need to be flexible based on event needs. Occasional travel may be required.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.