What are the responsibilities and job description for the Office Manager/Administrative Assistant position at Emonics?
Administrative Assistant (Office manager)
San Jose CA 95134
2 months
NOTE - looking for candidates that have Office Manager experience. This office will be used on a fairly regular basis by our CEO and other senior executives.
SUMMARY OF ROLE
SunPower is seeking an experienced on-site Office Manager for the Austin TX Corporate office. The Office Manager reports to the Facilities Manager and is responsible for the overall efficiency
and perception of the office, by providing a welcoming, clean, organized environment and delivering
exceptional customer service, while also maintaining the highest level of security and safety.
OFFICE MANAGER ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait.
- Sorting and distributing mail.
- Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
- Maintains office services by organizing office operations and procedures,
tracking invoices and project steps- through completion and payment, controllingcorrespondence, designing filing systems, reviewing supply requisitions. Keeping up with theproject spreadsheets from start to finish.
- Maintains office efficiency by planning and implementing office systems, layouts, and
equipment procurement.
- Enforces office policies, established standards and procedures, guidelines, and safety protocols
- Completes operational requirements by maintaining the daily / weekly / monthly TO DO logs.
- Maintain an active, daily Pass down log for the next business day to keep the team and self,
informed and on track.
- Manage office/kitchen supplies inventory and place orders as necessary
- Assist with office layout planning and office moves, and with managing and maintaining IT
infrastructure is set for workable seating for hoteling/reservations.
- Provide other administrative support as necessary, including scheduling group meetings,
ordering meals for big meetings and VIPs, maintaining calendars, doing research, managing ERT, and creatingreports
- Ensures the cubes and conference rooms are tidy and set to standard throughout the day for
proper nightly cleaning.
- Oversees and supervises the quality of third-party vendors to ensure that all tasks are performed correctly, efficiently, and effectively.
- Contributes to team effort by accomplishing related results as needed.
- Take ownership of space and everything inside of the office
- Must be aware and knowledgeable of everything always going on within the office.
- Encourages team spirit amongst the Facilities Team and SunPower staff members withleadership, guidance, and positivity.
REQUIRMENTS:
- Hours: Onsite- Monday-Friday, 8am-5pm or 7:30am-4:30pm (per Facility Manager approval, per location) :1 hour for lunch/breaks
- Will be required to occasionally do the following: Climb, reach, bend, stand for given periods oftime, walk the space throughout the day, and routinely lift from 25 lbs. to 50 lbs.
RELATED EXPERIENCE:
- Organized
- Punctual
- Professional
- Communicative
- Tracking expenses
- Spreadsheet management
- Inventory control
- High attention to detail
- Managing processes
- Proficient with office software
- Ability to multitask and provide outstanding customer service
- Must be able to receive instructions and communicate progress of work assignments
EDUCATIONAL REQUIREMENTS:
- High school diploma, GED, or equivalent
- Two to three years’ experience in an office setting
Job Type: Contract
Pay: Up to $19.00 per hour
Work Location: In person
Salary : $19
