Accounts Payable Associate

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

JOB DESCRIPTION:

• Assists with ensuring compliance with University policies, procedures, internal controls and program providers to realize efficiency and financial benefits.
• Maintains a consistent, high quality, customer-focused orientation when conducting business and providing services to internal and external customers.
• Gathers performance metrics to assist with reporting.
• Ensures productivity standards are maintained and service level agreements are met.
• Enters supplier information into the Supplier Master file ensuring data integrity of the set-up and/or changes through TIN Matching and Sanction Checking.
• Responds timely to inquiries regarding supplier set-up and maintenance.
• Educates staff across campus on Supplier Enablement process and procedures.
• Processes accounts payable invoices timely and accurately to ensure incurred expenses are recorded in the correct period.
• Analyzes supplier invoices to ensure charges ae accurate, reconciles discrepancies between internal data and invoices, and resolves any issues with the supplier.
• Reconciles supplier statements to ensure accounts remain current.
• Manages the transfer of documents between Emory University and the third-party mail processor.
• Assists with the daily operational and administrative activities of the Credit Card Programs (Corporate Card, Procurement Card, Single Use Account) and Expense Reports.
• Issues credit cards promptly and expeditiously.
• Resolves problems to maintain standards for consistent high levels of service to the card community.
• Maintains a high level of credit card industry knowledge through webinars, conferences and training meetings.
• Assists with travel advances.
• Responds to inquiries regarding payments, outstanding reimbursements, reconciliations, expense reports or other questions that may arise.
• Educates staff across campus on the Credit Card/Expense Programs processes.
• Assists with the preparation and filing of governmental documentation (e.g.,1099s).
• Participates in internal and external audits of the credit card/expense report functions.
• Documents and updates all credit card/expense report procedures and processes.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent, and one year of related work experience.
• Proficiency in Microsoft Office package, PeopleSoft, SciQuest.
• A college degree is preferred.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.