Office Lead

Company Description

Are you looking for an opportunity that is more than a job?  Plant your roots and grow with Clean Earth.  Here at Clean Earth, you will have the opportunity for a career in the growing field of environmental sustainability. Clean Earth provides waste solutions to retailers, pharmacies, hospitals, government operations, harbors, manufacturers, and consumers. Clean Earth ensures a cleaner, greener planet for generations to come.  You could be part of the solution!  

Why join Clean Earth?  

In addition to competitive pay, we also offer:  

• Health benefits available Day 1 
• 401k available Day 1  
• 10 paid holidays/year  
• Free HAZWOPER training and certification  
• Overtime opportunities  
• Ability to be cross-trained into different roles  

Clean Earth is a leading provider of environmental services with over 60 facilities throughout the U.S. We are a division of Harsco Corporation, a global powerhouse with over 11,000 employees. And we were recently named as one of America's Most Loved Workplaces 2022 by Newsweek!  

Job Description

General Purpose

Provide general office support for two facilities including mail, office supply inventory, and office equipment maintenance management.

Primary Responsibilities (Essential Functions):

• Determine the procedures and implantation process for the effectiveness of business operations 
• Support team members with any issues for immediate resolution 
• Help support the TSDF with waste tracking in Preview and Salesforce 
• TSDF support for all outbound and inbound processing 
• Create and print driver’s paperwork including work orders, manifests, LDRs and labels. 
• Create/Close Purchase orders using Oracle 
• Manage open order report to resolve service issues. 
• Monitor operations and staff and recommends, when necessary, changes in methods, procedures, structure, and additions or changes in personnel to secure optimum utilization of resources. 
• Review payroll hours to ensure overtime hours are necessary and all employees are working efficiently 
• Administer Company policies and procedures, communicate with staff, interpret, as necessary, and ensure compliance and safety. 
• Complete quarterly tonnage report for customers as needed 
• Monitor and record keeping for all employee trainings for safety and compliance 
• Communicate to management each day’s progress, facility needs, difficulties and changes in operations so the team can adapt to changing conditions.  
• Create certificates of Disposal/treatment 
• Schedule loads when needed into Disposal facilities/ LMR for transportation 
• Provide necessary safety training to employees 
• Occasionally work our HHW events for our Northern CA, Counties 
• Delegate and ensure proper completion of multiple work assignments 
• Work closely with Facility Manager/ Field Service Manager 
• Plan and organize the purchase of office supplies, container loads, warehouse supplies through oracle 
• Performing additional duties where needed 

Qualifications

Basic Required Qualifications: 

• High school diploma or GED
• 2 years experience in an office or administrative role

Preferred Qualifications:

• Verbal and written communication skills in English
• Proficient with Microsoft Office software – Outlook, Word, Excel
• Ability to work with minimal supervision
• Experience using SalesForce and or Oracle 

Physical and Mental Demands

• Ability to occasionally lift and carry up to 20 pounds
• The ability to deal politely and professionally with customers, vendors and coworkers
• The ability to manage several tasks at once to meet deadlines
• The ability to follow directions or instruction
• The ability to use a computer to communicate, create, and access information

Additional Information

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence.  Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job.  This line is dedicated to disability applications only.  No other inquiries will receive a response.