Office Manager

We are seeking an Office Manager to join our team as our current Office Manager is switching roles within the Foundation. The ideal candidate will have a strong background in office management and excellent organizational skills. If you have a passion for providing exceptional customer service, coordinating office operations, and ensuring smooth workflow, we would love to hear from you. If you are detail-oriented, have excellent communication skills, and thrive in a fast-paced environment, we encourage you to apply. We are a dedicated, mission-driven team of people.

Established in 1983, Epilepsy Foundation New England, Inc. (EFNE) is a 501(c)(3) nonprofit organization with a mission to improve the quality of life of people living with epilepsy and their families.

The Office Manager is responsible for managing EFNE’s office in Lowell, Massachusetts and providing the administrative support required to successfully manage EFNE. EFNE is a dynamic, growing, mission-driven agency. As EFNE evolves, the specific duties of the Office Manager will evolve as well.

The Office Manager’s schedule will require that at least a portion of each week be spent working on site in the Lowell, Massachusetts office. EFNE otherwise supports a hybrid working environment, with most of its staff working remotely most of the time. On occasion, attendance at various EFNE events on weekends and evenings will be required with advance notice.

Current Duties:

• Provides accounting, record-keeping, and other support as needed to support the accounting firm that assists EFNE in managing its accounting, financial statements, and payroll function.
• Provides support for onboarding and other human resource needs.
• Provides on-site support for EFNE including collecting mail, coordinating purchase of office supplies and equipment, coordinating maintenance of office equipment, and being the liaison to EFNE’s landlord.
• Supports EFNE’s administrative, communication, and office support systems including phone and informational technology contractors.
• Coordinates and calendars key meetings, agendas and assemble materials for CEO, COO, Board of Directors, Professional Advisory Boards, and other key EFNE teams.
• Provides logistical support for meetings and events at the Lowell office.
• Acts as a resource to the EFNE team, including performing data entry on occasion.
• Participates as needed in special projects.

Experience and Competencies: It would be helpful to have demonstrated work experience in at least three of the following areas:

• ADP or other payroll systems.
• Accounts payable and receivable.
• AmeriCorps (as a member or working for a grantee).
• Bill.com.
• Excel.
• Preparing financial statements
• Salesforce
• Working with people with disabilities.
• It would also be helpful to be strong in these areas:
• Taking Initiative.
• Time Management (i.e., able to juggle multiple responsibilities).
• Attention to Detail.
• Follow-though.
• Oral and Written Communication Proficiency.
• Organizational Skills.
• Independent Worker.

Supervisory Responsibility: This position may assist EFNE in managing its volunteers and AmeriCorps members.

Work Environment: As noted above, this position requires that at least a portion of each week be spent working on site in the Lowell, Massachusetts. EFNE otherwise supports a hybrid working environment, with most of its staff working remotely most of the time. On occasion, attendance at various EFNE events on weekends and evenings will be required with advance notice. This role routinely uses standard office equipment such as computers, phones, and filing cabinets.

Physical Demands: The physical demands described for this position are representative of those that must be met by an office employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work: This is a full-time position. As noted above, some evening and weekend hours are required and will be scheduled in advance, collaboratively.

Travel: Local and regional travel will be needed at various times, with mileage to be reimbursed at the prevailing IRS mileage reimbursement rate.

Required Education: Associate’s Degree.

Equal Opportunity: EFNE provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EFNE complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

EFNE prohibits any forms of discrimination and harassment based upon a person’s protected status. “Protected status” means a person’s race, color, national origin, sex, age (40 and over), religion, sexual orientation, disability (mental, physical, or invisible), gender identity or expression, political affiliation, marital or parental status, pregnancy, genetic information (including family medical history), military service, their submission of a complaint, or activity in any Equal Employment Opportunity related activity. EFNE seeks to create an environment that is free of discrimination and harassment, and to provide all employees the freedom to compete on a fair and level playing field.

This position has access to vulnerable populations.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k) matching
• Flexible schedule

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Lowell, MA 01854

Salary : $22 - $25