What are the responsibilities and job description for the Project Administrator position at ESP?
This position is onsite in Ontario, CA.
Full-Time Mon-Fri. 8am – 5pm.
Project Administrator Job Description
General Purpose: This position administers all Prime and Subcontract accounting for a project; budgets, change orders, payments to subcontractors, owner billings, job correspondence.
Key Tasks and Responsibilities
- Verifies original estimate from estimator to Schedule of Values in Prime Contract.
- Inputs Prime Contract amount and estimates for each project into Timberline software program.
- Works with Subcontract Administrator in issuing subcontracts, work orders, and/or purchase orders for each project.
- Enters the subcontractor commitments into Microsoft Access database and Timberline.
- Prepares Prime Contract Change Orders and Subcontract Change Orders as requested and enters into Timberline.
- Reviews and posts subcontractor and job vendor payments to appropriate ledgers, spreadsheets, records, and databases.
- Audits invoices against purchase orders, work orders, or subcontract, researches discrepancies, and prepares for payment.
- Verifies subcontractor/supplier compliance with all paperwork requirements.
- Tracks all prelims and conditional/unconditional releases
- Prepares monthly billing for each project following the guidelines of the lender and/or owner.
- Monitors accounts payable and receivable to ensure payments are accurate and timely.
- Tracks allowances and contingencies and make adjustments as needed.
- Schedules Start Up and Close Out Meetings and follows up with Meeting Minutes.
- Monitors date of Substantial Completion to file NOC as necessary.
- Keeps supervisors informed of potential problems with above tasks.
- Assists with related special projects, as required.
Education and Training
- Two years (or equal experience) of College level studies.
- Two or more years working in the construction field; understands job cost accounting.
- Knowledge and Experience
Tools used in this occupation:
- 10 key calculators
- Desktop computers
- All basic office equipment
Must have intermediate skills and capability in all of these programs:
- Accounting software – Sage Timberline
- Electronic mail software – Microsoft Outlook
- Spreadsheet software - Microsoft Excel
- Word processing software - Microsoft Word
Must be able to multitask and switch from project to project quickly. Must be able to track and follow up without letting items fall through the cracks. Will need to follow the procedures and methods of GC
Must have strong communication skills. There is a lot of communication involved in the position with the Project Managers, Estimators, Subcontractors, Customers etc
Job Type: Full-time
Pay: $28.00 - $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Ontario, CA 91764: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location
Salary : $28 - $32
