What are the responsibilities and job description for the Executive Administrative Assistant position at Essential Lending?
Are you an excellent planner and organizer? Do you enjoy going the extra mile to ensure seamless experiences for the teams you are supporting? We’re hiring an executive assistant to provide administrative support to our CEO. Your role is key to ensuring our quarterly priorities are on track, plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, are interested in reading and learning about running a business, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!
Compensation:$55,000 - $65,000 Depending on Experience
Responsibilities:- Administrative support for meetings required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments
- Running and tracking company quarterly priorities
- Reading material in preparation for quarterly Executive team meetings
- Writing and distributing comprehensive minutes and action points to all members post meeting
- Drafting and writing high quality reports and presentations, as required by the CEO
- Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel
- Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas
- Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses
- Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk ins, ensuring correct department distribution
- Communicating important updates and information to the Executive Team as required by CEO
- Structure company-wide central calendar of events and town hall meetings
- Arrange Office and Senior leadership events and organize non-financial benefits
- HR coordinator: liaison with our PEO/HR company (Lyons)
- Make sure HR policies and processes are followed and managed for the Sr. team
- Minimum 5 years of experience as Executive Assistant, Office Manager or similar role
- Organizational, planning and multi-tasking skills
- Strong written and verbal communication skills
- Information gathering and information monitoring skills
- Problem analysis and problem-solving skills
- Judgment and decision-making ability
- Initiative
- Professionalism and confidentiality
- Strong Attention to detail and accuracy
- Flexibility – available as needed based on CEO schedule
- Ability to prioritize and ensure smooth execution of tasks
- Well organized with an understanding of priorities and changing demands
- Have a professional knowledge of all Microsoft Office programs; experience of infographics, photoshop, i-design etc an advantage
Essential Lending exists to alleviate the stress and insecurity our customers experience when they face life's financial hurdles. With our loans, we aim to carve out a brand new territory in the short-term lending space where the products we offer actually help establish a launchpad from which our clients can grow and build a new financial life built on security and stability. We believe short-term loans can lead to long-term solutions. The products we offer to our customers are designed with the goal of enhancing the customers' financial life and helping them build a brighter future.