What are the responsibilities and job description for the Office Manager position at Etalon?
Etalon is an early-stage startup based in Menlo Park that has built a genetic diagnostic platform that provides comprehensive panels of commercially available genetic diagnostics, in addition to many new genetic markers and diagnostics for horses, making Etalon unique in the market and highly desirable in the equine community.
While the genetic testing panels are, alone, very cutting edge, Etalon is also focused on using horse and owner data, disciplines and show information to bridge equine communities, and scientifically match breeders to build or find their ideal horse, stallion, mare, foal, etc..
Etalon is an early-stage company with a new office based in Menlo Park, CA. The Office Manager will oversee and manage the day to day operations of the office, while supporting the CEO and other staff members. The Office Manager will report daily into the office and work closely with the CEO on projects and support their administrative needs including travel, calendaring, and correspondence.
About You
- You’ve managed an office location(s) and supported executive staff’s calendars, travel and communication as an administrative assistant.
- You’re extremely organized, and great at prioritizing and task management to meet deadlines.
- You’re proactive, identifying things that need to be done and resolving them without being told to.
- You’re able to initiate complex, high-level, multi-phase tasks and see them through to completion with minimal assistance.
- You’re a problem solver and can unblock any challenge that comes up through collaboration and resourcefulness.
- You’re detail-oriented with a knack for noticing and remembering details.
- You’re an expert with Gmail, Google calendar, Google tools, spreadsheets, MS Office.
- You’re fluent with the internet and internet culture, able to research anything effectively online.
What You’ll Do
- Schedule meetings, maintain CEO’s calendar, support CEO’s email correspondence, work on independent projects, and complete administrative office tasks and duties.
- Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines.
- Arrange complex and detailed domestic and international travel plans and itineraries. Create agendas, scheduling transportation, meetings, and hotel reservations.
- Prepare materials for meetings and presentations.
- Assist the CEO with ad hoc projects as needed, including the coordination of team activities.
- Keep Etalon’s office based in Menlo Park fun and humming- ensuring that the facility is comfortable, clean and meets the demands of the team that works in it.
Requirements
- Three plus years of relevant experience within executive administrative support, supporting an executive.
- Ability to travel when necessary to Horse shows, Vet shows. A love and knowledge of horses is a big plus!
- Ability to communicate effectively, in both written and oral formats.
- Ability to work both independently and with teams.
- Excellent organizational skills and careful attention to details.
- High level of self-motivation and integrity.
- Proficiency with Google Suite, Microsoft Excel, PowerPoint and Word.
- Experience managing a lab in the past is preferred but not required.
- BA or BS degree
*Note: Etalon is an early-stage startup and is not sponsoring employment visas at this time.
How We Hire
We hire the best talent we can find, which means actively seeking a diversity of beliefs, backgrounds, education, and ways of thinking. We strive to build an inclusive culture where differences are celebrated and leveraged to inform better design and business decisions.
Etalon is proud to be an equal opportunity workplace, female owned and operated, and an affirmative action employer. We are committed to equal opportunity regardless of race, color, religion, sex, gender identity, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, or any other basis protected by local, state, or federal laws.
All full time employees at Etalon are eligible for medical, dental and vision benefits, 401k. Compensation will be based on experience, the expected range is $85,000-100,000 plus stock options.
Salary : $85,000 - $0