Accounts Payable Clerk

The Accounting Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and reviews sales, deposits, and accounts receivables for accuracy and post required adjustments.

This is a full-time on-site position. Hours of work are typically 8:00 AM to 4:30 PM Monday through Friday.

Essential Job Functions:

• Ability to communicate effectively in both oral and written communications.
• Ability to lift and control boxes, reports, files and other office material weighing up to approximately 25 lbs.
• Ability to use a personal computer, telephone, and other office equipment including copy machine, fax machine, and calculator.
• Ability to sit at a computer for the majority of the work time and stand for periods doing project work.
• Ability to work under stress and to perform successfully in a fast paced and dynamic environment.
• Ability to exercise sound judgment and independent decision-making.

Job Qualifications:

• High School diploma and one to three years accounts payable or general accounting experience.
• Working knowledge of relevant accounting software.
• Solid pc and data entry skills. Proficiency in Microsoft Excel and Word.
• Must possess a high degree of accuracy and attention to detail.
• Ability to perform in a high volume environment.
• Ability to work with confidential material and present a professional manner.
• Excellent interpersonal, organizational, communication, analytical and problem solving skills.
• Commitment to providing exceptional service to both internal and external customers and to resolving problems to the customer‘s satisfaction.
• Flexible and willing to adapt to change.
• Ability to work as part of a team.
• Ability to meet assigned deadlines.

Job Responsibilities:

• Reconcile processed work by verifying entries and comparing system reports to balances.
• Obtain and verify approvals on all invoices and check requests.
• Sort, code and match invoices.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; and issuing stop-payments.
• Verify vendor accounts by reconciling monthly statements and related transactions, and respond to vendor inquiries.
• Maintain vendor files.
• Prepare analysis of accounts.
• Reconcile accounts payable transactions.
• Prepare and process payments to vendors.
• Prepare required reporting.
• Communicate with store management about discrepancies and corrections.
• Perform filing and copying.
• Keep company information confidential.
• Perform other duties as assigned by Manager in support of all department needs.
• Perform other duties as requested or assigned.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Work Location: In person