Office administrator

ExecuSource has partnered with a reputable energy company in the search for a part-time Office Admin at their Alpharetta, GA location.

The schedule will be in office, Monday, Tuesday and Thursday 8am-5pm. This candidate must have previous administrative office experience and able to be organized, efficient, and capable of managing multiple tasks in a dynamic environment.

This position will be an ongoing, long term contract.

What you get to do :

Appointment Management :

• Schedule and oversee appointments for executives and team members.
• Coordinate and confirm meeting logistics, ensuring all necessary resources are prepared and available.

Meeting Coordination :

• Organize and facilitate lunch meetings, including catering arrangements.
• Manage and maintain office files, both physical and digital, ensuring they are easily accessible and up-to-date.
• Assist with the preparation of reports, presentations, and other necessary documents.

Vendor Management :

• Set up and approve vendor invoices for office services.
• Order Siemens Energy branded merchandise for office use and ensure timely delivery.

Office Management :

• Ensure the office is well-stocked with necessary supplies and maintain a clean and organized environment.
• Act as the primary liaison with building management for any maintenance or service needs related to the office space.

What you need to succeed :

• Previous experience in an administrative or assistant role is preferred.
• Strong organizational skills with a keen attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work

Admin123

Last updated : 2024-09-07