What are the responsibilities and job description for the Office Admin position at exp?
At EXP, we know that great experiences start with the right people. We believe that work should be challenging, and the challenge should be fun. We also believe that exponential possibilities are more likely to occur with a respectful, satisfying and empowering company. We value and respect our employees - their experience and expertise as well as their energy, passion and diversity - and their innovative approach to work and to life.
Your Challenge
EXP is currently seeking an energetic, focused, multi-tasked Office Administrator who is looking to grow within our professional services team in the Coral Gables, FL office.
Your Responsibilities
- Updating project work plans with job to date labor information to inform the Team of current project performance.
- Participate in project meetings recording upcoming deadlines and reminding team of tasks remaining.
- Assist with scheduling and communication of project deadlines to the Team.
- Process construction RFIs and Submittals which includes logging items and coordinating the return of responses from the project designers and engineers.
- Preparation of various written project materials including business communications, marketing materials, reports, and technical specifications.
- Perform reception, administrative and general office support activities for multiple project managers and engineers.
- Assisting office visitors, including receiving them, preparing conference rooms, ordering catering, etc.;
- Ordering and tracking office supplies.
- Plan and coordinate Team building events within the office and possibly with Clients.
- Assist with onboarding of new employees.
- Coordinate building maintenance service providers.
- Assist with balancing workloads with coordinators in other offices.
- Update project drawing sets on regular basis to ensure latest revision of drawings is included in the record set.
The Skills and Knowledge You Bring
- Proficient in Microsoft Office Outlook, Word, and Excel.
- Excellent written and verbal communications skills.
- Ability to work well independently with minimal supervision and with a variety of levels of individuals, both inside and outside the firm.
- Must possess the skills to independently handle established and multiple priorities at once, while possessing good time management skills and the ability to balance short-term deadlines against long-term goals.
- Attention to detail and problem solving skills.
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, over 3,000 creative EXP professionals across North America provide the passion and expertise needed to deliver successful projects around the world.
Our promise is to offer you a challenging career in a positive and dynamic work environment, and it is a promise we take seriously.
Join a dynamic team at EXP that provides you with innovative projects, the capacity to develop your career, a full range of benefits, flexible working hours, and much more! When you explore what EXP has to offer, you’ll find exponential possibilities.
For more information, visit www.exp.com .
