Operations Assistant

The primary responsibility of this position is to support the technical and executive staff from an operations standpoint. Responsibilities include the following:

Finance Duties

• Expense entry

Operations Duties

• Communicate with employees, clients, and other individuals to answer questions and disseminate information
• Greet and route people on phone and in-person (front desk presence)
• Monitor general email
• Inventory and purchase materials, supplies, and snacks
• Maintain conference room and other common areas, and clean/organize office as needed
• Manage facilities and equipment
• Coordinate, order, and route incoming mail, and prepare outgoing mail and packages
• Run office errands
• Interact with service providers
• Schedule meetings and arrange travel
• Assist with business operations
• Other duties as assigned

The goal of this position is to help wherever help is needed. This may include general office errands or duties.

WHO YOU ARE

A HELPFUL TEAM PLAYER

Good teams make you better and you make good teams better. No job is too small or too big for you to tackle. You have experienced the magic of participating in a real team setting and accomplishing something great. You find enjoyment and fulfillment in working with others in a supporting role. You want to work in a place where everyone is on the same team and celebrates each other’s successes and supports each other through failures.

ORGANIZED AND ATTENTIVE TO DETAIL

You use tools to track your to-do’s and calendar appointments. You know the importance of time management and are adaptable to priorities when working against multiple deadlines. You focus on both the big picture AND the little picture. You use proper grammar and punctuation when communicating via various text-based methods. You are excited about a career that lets you work on many facets of the operations of the business because you have the organizational skills to handle it.

STRONG COMMUNICATOR

You recognize communication as an opportunity to connect and develop a team. You recognize it's importance to the development of a company culture and you are willing to collaborate through active listening and sharing.

WE THINK YOU’LL NEED

EXPERIENCE AND EDUCATION

• 0 to 4 years working in areas related to administration and operations (Open to entry level candidates)
• An Associates or Bachelors degree in a related field is a plus

‍SOFTWARE PROFICIENCY

• Comfortable in Mac OS X and Windows 10
• Microsoft Office Suite
• Bonus if you have previous experience in: Daylite, QuickBooks Online, Expensify, Basecamp and Slack

‍FLEXIBILITY

As a young and fast growing organization we are still building many of our systems. Everyone helps with all tasks (no matter how big or small). You’ll work with different types of scientists and engineers and all the leaders in the company. You will need to be adaptable as we continue to grow and learn.

To apply, follow the step-by-step instructions on our website (https://www.explico.com/careers/operations-assistant). To be considered, please do not disregard the video upload portion in which you address the three listed questions.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $50,000 - $65,000