What are the responsibilities and job description for the Compliance Monitoring Specialist position at Fahe?
Compliance Monitoring Specialist
Fahe is building the American Dream. Join our growing team working to increase opportunity and investment in our underserved communities! Our unique collaborative model connects a Network of local, regional, and national leaders, all working together to ensure no community is left behind. Since our inception in 1980, the Fahe Network has served 687,183 people, made $1.05 billion in direct investments, and achieved a total cumulative financial impact of over 1.6 billion dollars in Appalachia.
Job Summary:
The position is responsible for carrying out monitoring, compliance, and quality control duties for grant funded projects and applicable consulting contracts. This position will primarily serve to support Disaster Resilience and Recovery projects managed by Fahe, including CDBG-DR. In addition to the duties listed below, this position will support existing opportunities and partnerships while building capacity for continued work that enhances the Fahe network.
Essential Duties and Functions:
- Ensure all programs meet grant compliance and monitoring requirements through coordination of virtual and on-site functions as needed
- Develop and implement monitoring standards, procedures, a monitoring plan, and monitoring schedule for projects
- Ensure Fahe staff, partner organizations, grantees, and contractors are carrying out Disaster Recovery projects in accordance with program requirements
- Conduct Duplication of Benefits (DOB) analysis, ensure accuracy of DOB information in files, and make determinations on amount of duplicated benefits, if any
- As needed, collect information from applicants on assistance or benefits awarded through other duplicative funding sources
- Understand, refine and implement detailed procedures to be able to distinguish between duplicative and non-duplicative assistance
- Ensure compliance with Federal, State, and Local regulations governing the use of CDBG-DR and other Disaster Recovery funds
- Conduct regular quality control tasks to ensure that grantees and program staff are providing high quality, effective services within the federal regulations and timelines established by HUD and other Federal, State, and Local agencies
- Provide recommendations for improved methods and approaches to practices
- Write and produce policy and procedure manuals for staff
- Periodically review and revise monitoring and compliance policies and procedures in light of changes within the organization and/or with laws, policies and procedures of applicable Federal, State, and Local agencies.
- Track and report on program effectiveness, efficiency, and production levels
- Serve as a resource to Fahe staff, member organizations, grantees and other partners regarding program rules, regulations, and guidelines.
Requirements for this position include:
- Attention to detail, accuracy and efficiency
- Strong organizational skills
- Ability to work independently and collaboratively
- Ability to retain and adapt within a consistently changing environment
- Strong written and verbal communication skills
- Knowledge and proficiency administering State/Federal grant awards
- Knowledge and proficiency working with MS Office applications
- Excellent customer service approach in with ability to multi-task
Preferred Education and Experience:
- Graduation from an accredited college or university with a bachelor’s degree
- 2 years of professional work experience in grant administration
- Knowledge and experience applying Community Development Block Grant and CDBG-DR program rules and requirements
- Knowledge and experience with compliance monitoring or auditing
- Financial acumen
- Ability to provide technical assistance
- Experience providing both formal and informal training
- Knowledge and experience with contract oversight
- Outstanding interpersonal skills
- Strong written and verbal communication skills
- Proficiency with databases and spreadsheets, including Excel
- Strong organizational skills
For the past seven years, our staff nominated Fahe as one of the top 100 Best Places to Work in Kentucky. Fahe is an Equal Opportunity Employer seeking applicants who can bring diverse viewpoints, experience, talents, and culture to promote our organization’s mission of building the American Dream. We offer a diverse work environment with competitive salaries and excellent benefits. Visit www.fahe.org to learn more about Fahe.
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