HR SPECIALIST

SUMMARY

JOB DUTIES

• In coordination with HR staff, responsible for the full recruitment cycle of all hire recommendations for personnel. This includes recruitment assistance, preparation of job offer letters, and guiding the candidate through the preboarding process by completing a background check and pre-employment drug screen. Assists with the onboarding process by scheduling and conducting new hire orientation presentations for the employee’s transition to FNA.
• Assists new employees with hire paperwork for payroll and HR including verifying I-9 documentation as required.
• Back up to the HR Recruiter position. Creates, documents, and accounts for recruitment cycle activity including requisition creation and internal and external job postings on print and social media platforms. Assists FNA employees and external applicants with completing FNA job applications, updates recruitment reports, and closes job requisition folders.
• Attends and represents the organization at recruiting events such as job/college fairs, conferences, and seminars as needed. Responsible for maintaining company swag and recruiting supplies.
• Responsible for operational and technical personnel duties including entering HRIS data, assisting employees with personnel information, and interpreting human resources policies and procedures.
• Administers the Random Drug Testing Program for the company, instructing the supervisor when uncertain with requirements. Works with the HR Director and Health and Safety Officer to administer in-house breathalyzer tests and random UA tests as needed. Submits incident reports.
• Oversees the file room. Maintains confidential personnel files including creating new files, updating existing files, preparing files for storage, and archiving when necessary.
• Assists with generating and distributing reports for the HR department, including monthly performance evaluation notices, longevity reports, and other pertinent HR reporting as needed.
• Writes, tracks, and processes purchase orders and invoices and answers tracking and related questions from the FNA Accounting Department
• Completes unemployment insurance requests and non-payroll verification of employment correspondence.
• Coordinate the Employee of the Month & Longevity programs. Assists in the coordination of employee-related activities and events throughout the year.
• Greets employees, applicants, or guests as needed and answers correspondence.
• Composes letters, memos, and other correspondence for programs as needed.
• Distributes department mail and correspondence.
• Helps to maintain company organization charts and employee directory, as well as create/update FNA Calendar when needed on an annual basis.
• Performs other job-related duties as assigned.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITY

• Knowledge of human resources policies and procedures.
• Knowledge of applicable state and federal laws and requirements.
• Knowledge of customer service concepts and practices.
• Knowledge of training, counseling, and arbitration techniques.
• Knowledge of recruitment and staffing processes.
• Skill in operating computers utilizing a variety of computer software.
• Skill in managing multiple priorities and tasks concurrently and meeting deadlines.
• Skill in oral and written communication.
• Skill in establishing and maintaining cooperative working relationships with other employees.
• Skill in providing functional guidance for administrative support needs.
• Skill in managing multiple priorities and tasks concurrently and meeting deadlines.
• Ability to work independently as well as with teams.

MINIMUM QUALIFICATIONS (Education & Experience)

• Bachelor’s degree in HR Management or a related discipline; OR
• Associate’s degree in HR Management or a related discipline and two (2) years of HR management experience involving recruitment, employee relations, and/or other HR management activity; OR
• Four (4) years of HR management experience involving recruitment, employee relations, and/or other HR management activity.

PREFERRED QUALIFICATIONS (Education & Experience)

• Master’s Degree in business or a related field.
• Six (6) years of HR management experience including recruitment, employee relations, and/or other HR management activity.
• HRCI Certified Professional in Human Resources (PHR), Senior PHR (SPHR), Society of Human Resources Certified Professional (SHRM-CP), or Senior Professional (SHRM-SCP).

Notice: All employment at the Fairbanks Native Association (FNA) is “at will.” This means the employee or FNA may terminate employment at any time and for any reason. Unless specified in writing, no duration of employment is expressed or implied for this position. Your signature indicates that you have read this Job Description and understand the essential functions of and qualifications for the job.