What are the responsibilities and job description for the Purchasing Manager position at Family & Children's Services?
The Purchasing Manager plays a critical role in managing and optimizing the procurement process within an organization. They are responsible for overseeing the sourcing, purchasing, negotiation, and supplier relationship management to ensure efficient and cost-effective acquisition of goods and services. The Purchasing Manager collaborates with cross-functional teams to align procurement strategies with the organization's goals and objectives.
POSITION SPECIFIC DUTIES & RESPONSIBILITIES:
Strategic Sourcing: Develop and implement procurement strategies to source goods and services required by the organization. Identify potential suppliers, evaluate their capabilities, and select those that align with quality, cost, and delivery requirements.
Vendor Selection and Negotiation: Evaluate supplier proposals and negotiate favorable terms, pricing, and agreements. Collaborate with legal and finance teams to ensure contract compliance and risk mitigation.
Supplier Relationship Management: Establish and maintain strong relationships with suppliers to ensure timely delivery of quality goods and services. Monitor supplier performance, address issues, and drive continuous improvement.
Inventory Management: Monitor inventory levels and collaborate with relevant departments to optimize stock levels while minimizing excess inventory and associated costs. Maintain inventory records for FCS.
Cost Control: Analyze market trends, price fluctuations, and supply chain disruptions to make informed purchasing decisions that maximize cost savings without compromising quality.
Cross-Functional Collaboration: Work closely with various departments such as operations, finance, and quality assurance to understand their procurement needs, products they recommend and specifications and align strategies accordingly.
Process Improvement: Continuously assess and enhance the procurement process for efficiency, transparency, and compliance. Implement best practices and technologies to streamline operations.
Budget Management: Work closely with finance and Director of Budgeting and Analysis to ensure procurement activities align with allocated budgets and financial goals. Provide regular reports on budget performance, cost savings, and key procurement metrics.
Compliance and Regulations: Ensure compliance with legal and regulatory requirements related to procurement activities. Follow external requirements for number of bids requires. Stay updated on industry standards and changes that may impact procurement practices.
Risk Management: Identify and mitigate procurement-related risks, such as supply chain disruptions, supplier financial instability, or geopolitical factors that may affect the availability of goods and service.
QUALIFICATIONS
Education:
- Bachelor's Degree in related field is required
KNOWLEDGE/SKILLS/ABILITIES:
Proven experience as a Purchasing Manager
Strong negotiation, communication, and interpersonal skills.
In-depth knowledge of procurement best practices, sourcing strategies, and supply chain management.
Proficiency in procurement software and tools.
Analytical mindset with the ability to make data-driven decisions.
Excellent organizational and time management skills.
Familiarity with legal and contractual aspects of procurement.
Leadership abilities and experience in managing procurement teams.
Understanding of industry trends and market dynamics.
The role of a Purchasing Manager is pivotal in ensuring the smooth functioning of an organization's supply chain while contributing to cost savings and overall operational efficiency. It requires a combination of strategic thinking, communication skills, and strong leadership to successfully manage procurement processes and build productive relationships with suppliers and internal stakeholders.
EXPERIENCE:
- 3-5 years experience as a Purchasing Manager or in a procurement leadership role.
- Bachelor's degree in Business, Supply Chain Management, or a related field (preferred).
This job is classified as a "safety-sensitive" position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Due to the "safety-sensitive" classification, an employee in this position would be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process or the consequences of testing positive for marijuana per the Family & Children's Services Drug Free Workplace Policy, including possible revocation of a job offer or dismissal from employment.