What are the responsibilities and job description for the HR Coordinator position at Familylinks?
Description
For more than six decades, Familylinks has been dedicated to serving the diverse individuals and families of Western Pennsylvania. In the past year alone, we extended our care to over 9,000 people spanning all age groups, residing in various neighborhoods, representing different income levels, and holding diverse beliefs. Our mission is to positively impact lives through integrated community, behavioral, and social programs. We can only achieve this with dedicated and passionate individuals who want to make an impact in the community and in the lives of the individuals we serve.
To achieve this unwavering support, Familylinks provides a wide range of family-centric services encompassing Behavioral Health, Youth & Family Services, Service Coordination, and Senior Services with an Administrative department to coordinate all services. The role of the HR Coordinator is to complete administrative duties for the HR department related but not limited to, processing new benefit enrollments, supporting all agency audit inquiries, generating monthly and quarterly reports as needed, maintaining HRIS system files, and supporting agency wide employee benefit education efforts.
Extras of joining our team:
Insurance
- Four Highmark insurance plans for you and your family to choose from
- Free vision insurance with the option for additional coverage
- Free dental insurance
- Flexible Spending Account (FSA) and Health Savings Account (HSA)
- Employer sponsored life insurance
- Employee Assistance Program (EAP)
- Pet Insurance
Professional
- Three weeks of PTO in your first year
- Eight paid holidays
- Employee referral bonus program
- 403(b) retirement plan matching contributions
- Tuition reimbursement and educational stipend
- Opportunities for career advancement
- Public Service Student Loan Forgiveness (PSLF)
Essential Duties & Responsibilities:
- Administer and support all aspects of employee benefits, including medical, vision, dental, short-term disability, long-term disability, worker’s compensation, 403b, COBRA, etc.
- Assist in managing the Leave of Absence (LOA) program and tracking leave of absence documentation and sending notices to employees to ensure full compliance with state and federal regulations.
- Manage data to support internal and external audit requests.
- Receive, update, log, file, and follow-up with unemployment claims.
- Manage incoming inquiries via calls and HR service account.
- HRIS data updates, including processing personnel action forms.
- Support data collection and the process of monthly invoices for all group benefit plans.
- Assist in all actions related to annual open enrollment and/or new hire benefit elections.
- Oversee all audits of personnel files ensuring all state and county required documentation is valid and accounted for.
- Build and maintain filing system.
- Transition current physical files to digital format.
- Ensure employee physical/digital files are accurate and processed in a timely manner.
- Create and maintain physical and digital files for temporary employees.
- Receive, update, log, file, and follow-up with unemployment claims.
- Maintain contractor files.
Working Conditions:
- Office setting may require long periods of sitting.
- Will occasionally lift and carry 10-15lbs.
Requirements
- Proficiency with Microsoft Office Suite.
- Bachelor’s degree in human resources or business administration preferred, or equivalent experience acceptable.
- Prior HR experience a plus
- Time management and attention to detail necessary
- Familiar with confidentiality and privacy practices.
- Model the organization’s mission and values.
Familylinks is an Equal Opportunity Employer and Provider
Familylinks takes pride in its status as an Equal Opportunity Employer. Our policies, applicable to both current team members and prospective candidates, prohibit discrimination based on race, color, religious creed, disability, ancestry, national origin, age, sex assigned at birth, sexual orientation, transgender identity, gender transition, gender identity, gender expression, military or veteran status.
