Office Assistant

We are looking for a competent Office Assistant with a basic understanding of business, to help with the organization and running of the daily operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Experience and an undersatnding of Excell Spreadsheet
• Inventory management
• Invoicing, Customer Service
• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Data Entry of purchase and sales orders
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed

Skills

• Proven experience as a back-office assistant, or in another relevant administrative role
• Excell, power point and Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office'

'Financial Duties: Billing

• Purchasing:
• Other

COVID-19 Precaution(s):

• Personal protective equipment provided or required

Ergonomic Workspace:

• No

Typical end time:

• 5PM

Typical start time:

• 8AM

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Work Remotely

• No

Qualifications

• Strong computer skills, including proficiency in Microsoft Office and Google Suite
• Excellent organizational and time management abilities
• Prior experience in clerical and administrative roles
• Effective communication and customer service skills
• Familiarity with office management and multi-line phone systems
• Ability to proofread and manage calendars efficiently
• Bilingual skills in Spanish are a plus

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office/ Excel: 3 years (Required)
• Customer Service: 5 years (Preferred)

License/Certification:

• drivers license (Required)

Work Location: In person

Salary : $18 - $20