What are the responsibilities and job description for the Office Manager position at Fathom?
Fathom is the largest privately held service provider for rapid prototyping and on-demand additive manufacturing in North America. Fathom creates a differentiated customer experience driven by speed, complexity & agility to provide the most unique and impactful on-demand manufacturing in the industry.
With over 90 large-platform industrial-grade 3D printing machines and a national footprint with over 200,000 square feet of manufacturing capacity across five facilities, Fathom seamlessly blends in-house capabilities across plastic and metal additive technologies. The Company also delivers traditional manufacturing technologies that include CNC machining, injection molding and urethane casting and is revered for continually making the complex simple for its customers.
Founded over 35 years ago, Fathom is at the forefront of the Industry 4.0 digital manufacturing revolution serving clients in the technology, defense, aerospace, medical, automotive and IOT sectors. Fathom holds ISO 9001 and AS9100 Rev D certifications and is ITAR registered.
Position Summary:
The Office Manager is responsible for providing administrative support to the general manager and department supervisors. They will also own accounting and finance for this location.
Key Responsibilities:
- Invoicing Customers
- Collections and credit
- Record journal entries in financial system
- Generate reports
- Enter and track orders in QuickBooks
- Report out on orders and revenues on a weekly and monthly basis
- Develop and maintain a filing system
- Submit and reconcile expense reports
- Research and creates presentations
- Order office supplies - Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient
- Coordinate repairs to office equipment
- Photocopy and print out documents on behalf of other colleagues
Qualifications/Requirements:
- High school diploma or equivalent; associate degree in accounting or college degree highly preferred
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office