Payroll and Benefits Specialist

Description:

Job Summary: This position is responsible to administer payroll processing procedures to ensure timely, accurate payment of wages to all contract and permanent employees on a weekly basis. The position serves as a primary point of contact for Human Resources when addressing employee’s payroll- and benefits-related needs.

Duties:

Administers employee information in HRIS system including new hires, terminations, and changes to pay rates, deductions, withholdings, and other personnel data.

• Direct oversight of contract payroll processing, Reviews and submits final payroll for processing. Completes weekly payroll processing procedures for the office. Maintains accurate documentation of payroll records.
• Maintains regular communication with HR and finance staff to streamline individual or company-wide requests and changes.
• Prepares and enters payroll journal entries.
• Reviews employee leaves of absence for accuracy, benefits submissions, and anticipated return.
• Provides new employees with insurance benefit information and ensures timely enrollment into group insurance plan(s). Answers employee questions. Participates in annual open enrollment process as requested.
• Point of contact with outside service for all drug screens, CORI and background checks necessary in hiring process.
• Prepares employment letters for both contractor and client related to hiring process.
• Reconciles benefits statements in an accurate and timely manner, preparing benefit worksheets for allocation to the appropriate department.
• Accurately enters benefit billing statements into A/P system for payment and prepares related journal entries.
• Maintains up-to-date knowledge of federal and state wage & hour laws and HR best-practices, and work with Corporate Controller to implement policy changes as needed.
• Provides back-up support for Accounting Department as needed.
• Consistently maintains a high level of confidentiality with sensitive information.
• Performs other projects and tasks as requested.

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. Above average public speaking skills and experience in same; above average verbal and written skills; above average problem solving and conflict resolution skills; ability to multi-task, work under pressure, meet deadlines and be able to thrive in a fast-paced work environment; must be proficient with Microsoft Office suite.

Experience:

Minimum two years’ related experience and/or training preferred. Experience using Paycom or other HRIS system preferred.

Education:

Associate degree or higher in Accounting, Business Administration or related field from an accredited college or university.

Certificates, Licenses, Registrations: Valid State driver’s license required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and /or move up to 50 pounds. Specific vision capabilities required by this job includes close vision, distance vision and peripheral vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required.

We offer equal employment opportunities to all persons without discrimination on the basis of race, color, religion, age, sex (including gender identity and sexual orientation), genetic information, national origin, citizenship status, pregnancy and related medical conditions, physical or mental disability, or past, present, or future service in the Uniformed Services of the U.S., or any other legally protected status.

Job Type: Full-time

Pay: $28,998.00 - $89,394.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Norwood, MA: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location