Office Manager

Job Overview

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Office Manager candidate for this position should also have experience with a variety of office software (Gmail, Google Workspace, QuickBooks, Microsoft Word, Microsoft Excel, etc.) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands
• Utilize QuickBooks accounting software for quoting, invoicing, reconciling, etc.
• Facilitate report writing in MS Word and MS Excel

• Schedule meetings and appointments
• Maintain the office condition and arrange necessary repairs
• Partner with company management to update and maintain office policies as necessary
• Organize office operations and procedures
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Word, in particular)
• Proficiency in QuickBooks accounting software and associated accounting tasks such as producing quotes, invoices, recording and categorizing expenses, reconciling transactions, etc.
• Hands on experience with office machines (e.g., fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Experience with Adobe Creative Suite encouraged, but not required
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Hooksett, NH 03106: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)
• QuickBooks: 3 years (Preferred)

Work Location: One location