What are the responsibilities and job description for the Fleet Administration Supervisor position at FlexiVan?
Primary Objectives of Position
The Fleet Administration Supervisor will be responsible for the administration of the Chassis fleet to include chassis title and registration, master fleet and trucker files, data integrity and chassis billing. Supervisor will support Fleet Administration management in coordination with Field Operations, HQ operations, Commercial and Finance teams with the timely reporting of fleet administration parameters.
Develop and maintain outstanding customer and vendor relationships.
Chassis Administration
Minimum Education / Qualifications
The Fleet Administration Supervisor will be responsible for the administration of the Chassis fleet to include chassis title and registration, master fleet and trucker files, data integrity and chassis billing. Supervisor will support Fleet Administration management in coordination with Field Operations, HQ operations, Commercial and Finance teams with the timely reporting of fleet administration parameters.
Develop and maintain outstanding customer and vendor relationships.
Chassis Administration
- Assist to maintain a complete and accurate chassis fleet file
- Utilize system reports to analyze chassis data for location and disposition status
- Maintain current and complete equipment details within Global Intermodal Equipment Registry (GIER)
- Maintain motor carrier files in conjunction with UIIA Vendor Management
- Maintain strong and productive relationships with vendors
- Review the exchange of electronic information to include interchange transactions, maintenance and repair activities, billing, and other related data elements Data Integrity
- Monitor data integrity related to on-hire and off-hire transactions (e.g. validate gate transactions, manage exceptions, maintain systems accuracy)
- Utilize system reports to identify and research data errors and make necessary corrections to assure accurate invoicing and pool reporting
- Research and resolve daily EDI transaction with systems updates
- Identify and leverage opportunities to continually improve the quality of data management systems, processes, and standards
- Implement controls and compliance metrics to reduce data issues and improve data quality Chassis Billing l) Process timely and accurate customer invoicing related to pool and lease usage
- Research and reconcile customer billing disputes
- Record and communicate billing adjustments o) Maintain trucker contact information for electronic billing and payment Regulatory Compliance p) Develop and monitor regulatory inspection schedule
- Provide current registration for equipment and maintain electronic version within equipment record
- Develop and maintain compliance data and reporting Operational and customer reporting
- Assist with data gathering, data integrity, analysis, and reporting
- Work closely with Customer Logistics Reps assisting with the Trip Monitoring Dashboard and make any necessary adjustments with Out of Network Chassis moves KPI and performance metrics
- Assist with data gathering, data integrity, analysis, and reporting Other Duties as assigned
Minimum Education / Qualifications
- Bachelor’s Degree preferred Minimum Years of Relevant Experience
- 2-5 years of working experience in logistics, transportation, or supply chain Mandatory Technical Skills
- Office 365 suite – Excel, Word, PowerPoint, Outlook, Access, SharePoint
- Microsoft Excel – ability to create worksheets, charts/graphs, data tables, pivot tables
- PowerPoint – ability to create PowerPoint slides, insert graphics/images/shapes, animate slides Other Preferred Skills:
- Prior working experience in Intermodal/Shipping domain Attributes
- Self-driven, a team player and meticulous with handling detailed information
- Self-motivated, takes initiative
- Excellent negotiation, problem solving, and analytical skills
- Rapidly adapt and respond to changes in environment and priorities
- Ability to elicit cooperation from senior management and other departments
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