Office Manager

We are a small company looking for an Office Manager to organize and maintain administrative duties. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.

Duties and responsibilities include scheduling meetings and appointments, making travel arrangements, organizing invoices and purchase orders, as well as implementing and maintaining operational procedures, and providing general administrative assistance to the owner. General marketing or e-commerce experience a plus.

Previous experience as an office administrator would be an advantage. A successful manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties with strong reading, writing and math skills. Ultimately this person could be tasked with more responsibilities and (if interested) opportunities through sales or customer account management.

Responsibilities

• Assist the owner with day to day operations
• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, & errands
• Schedule meetings and book Travel
• File appropriate forms and maintain office records
• Learn about the products and customers and how the company operates
• Organize office operations and procedures
• Ensure that all items are invoiced and paid on time
• Manage flow of operations (orders and payments) with vendors, service providers and office or warehouses. Discover and negotiate potential savings
• Manage and organize company data, ensure accurate and timely reporting
• Align general company and administrative goals
• Provide support to visitors
• Discover opportunities for organizational efficiency
• Manage marketing (if applicable)

Skills

• Proven experience as an Office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office and Google's tools (MS Excel and Google Sheets in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email and proper communication etiquette (scheduling tools, like Email Scheduler and Boomerang a plus)
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills a must. Will be asked to learn new things and work through challenges that arise in the day to day
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Patience, willingness to learn, and ability to think outside the box
• Experience with QuickBooks would be a huge advantage

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
We require all staff to be vaccinated, as well as be in the office. Being in the office daily is important for success in this role. Hours may be flexible for part time candidates

Ability to commute/relocate:

• El Segundo, CA 90245: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative experience: 2 years (Preferred)

Work Location: One location