Senior Clerk/ Department Admin

Considering a change? Challenge yourself with Fluor! Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions to address our client's needs is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us achieve our goals. Fluor team members are at the core of Fluor’s successes and are instrumental in executing projects safely, smartly and with the highest quality. If you value teamwork, empowerment in your career and are eager to champion Fluor’s project execution, this opportunity just may be for you! The Department Admin will provide administrative support in a dynamic team environment. Working closely with department managers and the Human Resources team, they will perform administrative responsibilities as assigned. • Perform various administrative duties to support Department Managers and the Human Resources team • Create and maintain employee and/or contractor records (electronic and hard copy files) • Support the onboarding and offboarding processes for employees and contractors • Maintain and update information in databases and Human Resource Information System (HRIS) • Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations • Perform various administrative duties to include meeting coordination, report preparation, compiling basic spreadsheets, presentations, correspondence, expense reports, printing, and other miscellaneous tasks when requested • Assist with planning functions for Department Managers to include socials, vendor lunches, and specialized training • Partner with the Receptionist to strengthen relationships and ensure coverage during absences • Compile and distribute the company newsletter and other office wide communication • Maintain compliance with all applicable policies, procedures, and global standards • Plan, organize, and carry out assignments as directed • Adhere to and support Fluor’s Health, Safety, Environmental and Sustainability Policies and Practices • Other duties as assigned• A combination of education and directly related experience equal to three (3) to five (5) years • Strong ability to attend to detail and work in a time-conscious and time-effective manner • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors • Job related technical knowledge necessary to complete the job (such as HRIS experience or other data entry experience) • Strong organizational skills, judgement, and flexibility • Strong leadership and teamwork skills