Accounts Receivable Manager

Accounts Receivable Manager

FLSA Classification

Exempt

Department

Finance

Reports to

Controller

Date

Revised July 2023

JOB DESCRIPTION

Summary and Objective

The Accounts Recievable Manager will be responsible for oversight of all accounting and reporting activities for the AR department. The AR Manager will lead all day-to-day billing and collection operations and supervise a team of AR staff members.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

1. Billing and Invoicing:

• Oversee the billing and invoicing process, ensuring accuracy and timeliness.

• Collaborate with the billing specialists to ensure proper documentation, rates, and charges are included in client invoices.

• Review invoices for compliance with client contracts and company policies.

2. Accounts Receivable Management:

• Establish and maintain relationships with clients to facilitate timely payment collections.

• Monitor accounts receivable aging and work with the specialists to follow up on overdue payments.

• Collaborate with the specialists to resolve any billing discrepancies or disputes with clients.

• Implement and maintain effective credit control procedures to minimize outstanding receivables.

• Provide guidance and support to the specialists in managing client credit limits.

3. Cash Application and Reconciliation:

• Oversee the accurate recording and application of payments received from clients.

• Ensure proper reconciliation between accounts receivable records and the general ledger.

• Investigate and resolve any discrepancies or variances in account balances.

4. Team Supervision:

• Provide leadership and guidance to a team of five specialists handling billing and transactions.

• Assign tasks, set performance objectives, and conduct regular performance evaluations.

• Foster a collaborative and positive work environment, promoting professional development and teamwork.

5. Reporting and Analysis:

• Prepare regular reports on accounts receivable status, aging analysis, collection forecasts, and key performance indicators.

• Provide insights and recommendations to management regarding the financial health of the accounts receivable function.

• Assist in the preparation of monthly, quarterly, and annual financial statements as required.

6. Process Improvement:

• Identify opportunities for streamlining and automating accounts receivable processes, implementing best practices to enhance efficiency and accuracy.

• Collaborate with cross-functional teams to enhance overall financial operations and contribute to company-wide process improvement initiatives.

Skills and Abilities:

• Excellent management and supervisory skills.

• Excellent written and verbal communication skills.

• Excellent organizational and time management skills.

• Personal qualities of integrity, credibility, and ethical principles; a proactive, hands-on strategic thinker who will own, in partnership with the controller, the responsibility for the billing and collections function.

• Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting.

• Strong interpersonal and communication skills; experience in effectively communicating key information, including presentations to senior management or other outside partners.

• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

Competencies

• Proficient in accounting and tax preparation software.

• Proficient in Microsoft Office Suite or similar software.

Supervisory responsibilities

• Manages the accounting staff who are responsible for financial reporting, billing, and collections.

• Recruits and hires accounting staff and conducts performance evaluations.

• Implement training programs for new staff and identifies training needs for current staff to maximize and reach optimal individual and organizational goals.

• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

• Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly.

Work environment

• Typical office and computer lab environment

Physical demands

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

Dress Code and Uniform

• Well-groomed appearance

• Adherence to department dress code

Travel required

• Some, less than 10%

Required education and experience

• Bachelor’s degree in Accounting or Business Administration required.

• Five years or more of related experience required.

• Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, and payroll.

Preferred education and experience

• Certified Public Accountant designation preferred

• MBA preferred

Affirmative Action/EEO statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity. In addition, flyExclusive will not permit harassment – sexual or nonsexual – of any employee or applicant for employment. flyExclusive must make employment decisions in accordance with merit system principles contained in 5 U.S.C. §2301.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.