Office Manager

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  Embrace Forgen’s Core Values in all aspects of the job.
• Oversee daily office operations and ensure efficient functioning of administrative processes.
• Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.
• Answer and route incoming calls, taking messages and delivering them promptly to the appropriate personnel.
• Assist with general administrative tasks, including photocopying, faxing, scanning, and filing documents.
• Manage incoming and outgoing mail and packages, distributing them to the appropriate recipients.
• Develop and implement office policies and procedures to optimize productivity and maintain a safe and organized work environment.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels are maintained.
• Assist in the preparation of reports, presentations, and other documentation as required.
• Maintain and update company databases, records, and filing systems in both physical and digital formats.
• Serve as a primary point of contact for internal and external inquiries, providing excellent customer service.
• Foster positive working relationships with team members, clients, and vendors, promoting a collaborative and supportive work environment.
• Facilitate effective communication channels within the company, ensuring information flow between different departments.
• Perform additional assignments and special projects as directed.

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  Minimum two plus years of experience in an administrative capacity.
• High school diploma/GED or equivalent.
• Valid Driver’s License and ability to drive on behalf of company business.
• Company will provide additional training, as necessary.

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  Excellent computer skills including knowledge and experience with Microsoft Office, Outlook, and Excel.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Above average oral and written communication skills, along with use of independent judgement and creativity applied to resolution of issues.
• Highly proactive and responsive to internal and external customers.
• Good problem-solving skills/decision-making skills.
• Strong attention to detail.
• Commitment to excellence and high standards.
• Ability to work with all levels of management.
• Good reasoning ability and decision-making is important.
• Able to understand and utilize management reports, memos, and other documents to conduct business.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to adapt to a dynamic work environment and handle multiple responsibilities simultaneously.

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  Ability to communicate effectively with vendors, management, and other co-workers, both individually and in front of a group is important.
• Regular use of the telephone and email for communication is also essential.
• Sitting for extended period is common.
• No heavy lifting is expected. Exertion of up to 25 pounds of force occasionally may be required.
• Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and fax machines.

Primarily an office position. At time site visits and field project visits are required. Travel to offices and projects in various location around the country as needed. The following physical activities or abilities are commonly, but not always, associated with site visits.

• Be able to stand or walk on a project site for extended durations.
• When on project sites or if performing some types of work activity wear all required Personal Protective Equipment (PPE) including, but not limited to, earplugs, protective eyewear, gloves, hard hat, steel toed work boots, and high visibility safety apparel.

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  Job Site environment, including, but not limited to, machines, tools, heavy equipment, chemicals, solvents, dust and fumes.
• Occasional exposure to extreme weather conditions.
• Uneven ground.