Office Manager

Description

Office Manager

Founders Advisors is an M&A advisory firm serving small to medium-sized companies. Our values-focused work environment thrives on each team member’s contribution toward our corporate goals of serving our clients with excellence and integrity, developing our team both personally and professionally, and bettering our community.  

The Office Manager ensures smooth daily operations by managing office administration, facilities, and team support. This role also covers corporate calendar management, equipment maintenance, guest services, and event assistance. The ideal candidate is organized, proactive, adaptable, and skilled at multitasking.

Key Responsibilities:

Administrative & Office Support:

• Manage phones, mail, and checks.
• Welcome guests and coordinate accommodations.
• Maintain corporate calendars and oversee merchandise inventory and shipping.

Facilities Management:

• Ensure office cleanliness and organization; manage supplies, parking, and breakroom.
• Coordinate vendors for cleaning and other services.
• Oversee office equipment maintenance (e.g., Xerox/Canon, Pitney Bowes,  Sonos).
• Oversee and maintain conference room AV and virtual meeting technology.
• Place orders for and maintain office supplies, food, and beverages.

Meeting & Event Facilitation:

• Schedule and facilitate the AV and virtual meeting technology of internal meetings and gatherings (weekly team meetings, monthly All Hands, small groups, etc.)
• Support team gatherings and food prep for events.
• Assist with event logistics and setup.

Executive Support:

• Manage the President’s calendar, travel, and expense reports.

Expectations:

• Maintain an organized, clean, and productive office environment.
• Deliver excellent customer service to staff and guests.
• Proactively address office needs and coordinate seamless operations with vendors.

Qualifications

Skills & Qualifications:

Required:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Strong in Microsoft Office basics.

Preferred:

• 2 years of office management or administrative support.
• Experience with inventory, shipping, and facilities management.
• Familiarity with Concur or similar systems.
• Experience managing vendors.
• Experience scheduling and facilitating virtual meetings (Teams, Zoom, etc.)

Education & Experience:

• A bachelor’s degree in business administration or a related field is preferred but not required.
• 2 years of relevant experience; executive support experience a plus.

Founders Benefits:

• Matching 401(k) policy
• Competitive PTO policy to include vacation days, paid sick leave, and volunteer time off
• Company-sponsored healthcare and dental benefits for you and your dependents

Working Conditions:

• Full-time, office-based role (Monday to Friday, 8:30 AM – 5:30 PM), with occasional physical tasks such as lifting (up to 25 lbs).